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Office Coordinator for Legal Services
vor 3 Monaten
Join Goodwin, where we collaborate with our clients to practice law with integrity, creativity, agility, and ambition. Our focus is on fostering genuine, long-term relationships with clients who are among the most successful and innovative investors, entrepreneurs, and disruptors across various sectors, including life sciences, private equity, real estate, technology, and finance. Our deep understanding of these industries, combined with our expertise in high-stakes litigation, regulatory compliance, and complex transactions, distinguishes us in the legal field. Our Global Operations Team, composed entirely of business professionals, has been recognized as the 'Best Business Team' by The American Lawyer.
As a Legal Administrative Assistant, you will deliver high-quality and efficient administrative and secretarial support, ensuring excellent client relations while assisting a team of attorneys, specialists, and managers. You will alleviate team members from clerical tasks and minor administrative duties. This role requires (i) teamwork; (ii) the ability to collaborate effectively; (iii) strong communication and technical skills; (iv) the capacity to prioritize and set work objectives; and (v) the ability to thrive under deadlines and high demands.
Your Responsibilities:
- Client Interaction: Manage incoming calls, taking accurate messages, providing information, and referring inquiries to appropriate team members. Ensure timely and relevant communication with clients and colleagues in a professional and courteous manner.
- Appointment Coordination: Organize meetings, conferences, court dates, and depositions for team members. Effectively manage workflow and prioritize tasks to meet all deadlines. Arrange travel itineraries and reservations, and reserve conference rooms for meetings, including coordinating necessary equipment and catering services.
- Document Management: Maintain organized and up-to-date files in accordance with firm guidelines, including client files, administrative documents, and court filings. Ensure quick retrieval of information and manage document control efficiently. Close files and manage storage in line with firm policies.
Who You Are:
- Possess a completed education as a foreign language secretary, legal assistant, or a comparable qualification.
- Demonstrate expert proficiency in MS Office applications (Word, Excel, PowerPoint, and Outlook).
- Exhibit exceptional organizational skills, capable of managing multiple tasks with great attention to detail.
- Possess strong interpersonal skills, fostering relationships with internal and external partners, attorneys, staff, and clients.
- Communicate effectively in both oral and written forms, proficiently in both German and English.
Goodwin Procter LLP is an equal opportunity employer, considering applicants for employment without unlawful discrimination based on race, color, gender, gender identity or expression, age, religion, national origin, citizenship status, disability, medical condition, genetic information, marital status, sexual orientation, military or veteran status, or any other legally protected status.
