Administrative Operations Coordinator
vor 4 Wochen
Administrative Operations Coordinator (w/m/d)
Administrative Operations Coordinator (w/m/d)
- Part-time
- Location: Germany
- With professional experience
As the world's largest real estate services provider with over employees in more than 100 countries, we at Global Workspace Solutions (GWS) assist our clients in managing their commercial properties, production facilities, and technical installations in a safe, energy-efficient, and cost-effective manner (integrated Facility Management), as well as repurposing or renovating them (Project Management).
We are seeking an Administrative Operations Coordinator (m/w/d) for our expanding business area Global Workplace Solutions (GWS) in a permanent part-time position.
WHAT YOU CAN ACHIEVE WITH US- Responsible for ensuring facility management in accordance with the contractually agreed service scope for multiple locations.
- Administrative back-office tasks (20 hours/week) with regular and intensive client contact, as well as continuous maintenance and enhancement of business relationships.
- Implementation of standard processes, ongoing improvements, and best-practice methods.
- Optimization of ongoing and recurring costs (personnel, external and material services, optimization of in-house service depth, and overhead expenditure).
- Primary point of contact for clients at the location for service providers and suppliers.
- Accountable for compliance, implementation, and fulfillment of health, safety, and environmental guidelines.
- Management of external service providers, including obtaining quotes, scheduling, performance monitoring, invoice verification, and processing in the system.
- Administration of electronic access control as per guidelines.
- Operational oversight through metrics/KPI management; maintaining and updating company systems.
- Assistance in creating site budgets; cost and invoice control.
- Management of procurement processes and inventory.
- Preparation of internal and external reports.
- Project management and execution, scheduling, and cost estimation.
- Supervision of staff.
- Reception duties and coverage (16 hours/week).
- Fleet management for company vehicles.
- Support for employees with various organizational matters.
- Completed vocational training and proven, substantial professional experience in a comparable role, preferably with experience in the hospitality sector or administrative roles.
- Several years of experience in an industrial company is advantageous.
- Strong business acumen.
- Willingness to travel as needed.
- Flexibility and ability to initiate change.
- Capability to critically analyze and improve workflows.
- Proactivity and self-motivation.
- High level of reliability and accountability.
- Strong service orientation and communication skills.
- Proficient in MS Office.
- Good command of the English language, both written and spoken.
- Professional appearance.
- Excellent work-life balance
- Flexible working hours
- Individual development and career opportunities
- 30 vacation days per year
- Employee referral bonus (€2,000)
- Job bike leasing
- Subsidy for public transport tickets
- Contributions to savings plans
- Attractive employee offers and discounts (Corporate Benefits)
Need more reasons? Our accolades:
- 3x in a row as Kununu Top Company
- Best Kununu rating in the industry comparison
- 2nd place in the employer survey by the real estate newspaper
We have also been recognized for:
- Sustainability (Gold certified by EcoVadis)
- Ethical conduct (World's Most Ethical Companies)
- Diversity and gender equality (Forbes and Bloomberg)
We value equal opportunity - we strongly encourage individuals with disabilities to apply. We also emphasize that we live and promote diversity and workplace safety: In everything we do, we are guided by our RISE values - Respect, Integrity, Service, and Excellence.
WE LOOK FORWARD TO HEARING FROM YOUPlease submit your application with your current resume online or via email, including your salary expectations and earliest possible start date. You will receive a prompt response from us. For environmental reasons, please refrain from sending postal applications.
We look forward to your application.
Your Talent Acquisition Team
Unsolicited submissions of candidate profiles by recruitment agencies are not permitted.
Contact Person Marius Müller-
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