Executive Assistant

vor 4 Wochen

Berlin, Berlin, Deutschland DTC Jobs Vollzeit
Job Title: Executive Assistant

At DTCjob.com, we're a private community directly connected with over 200 hot DTC e-commerce companies. We're fundamentally working to build in-house teams for these companies by connecting top-tier talent to the right opportunity.

As you apply on DTCjob.com, you fill out one simple, one-time application form. From there, our team takes over. We go through your application and, when we feel that you'll be a good fit, we hook you up directly with the company. You won't have to apply again or constantly dig through job postings; we handle everything to make sure your skills are aligned with the best opportunities. This might take from a few hours up to several weeks.

While we do not hire directly on behalf of ourselves, we work with leading DTC brands and agencies to ensure you find a position offering growth, job security, and an engaging work environment.

Responsibilities:
  • Calendar Management: Maintain and coordinate complex executive schedules, including meetings, conferences, travel arrangements, and events.
  • Communication: Act as a liaison between executives and internal/external stakeholders, managing phone calls, emails, and correspondence on behalf of the executive team.
  • Meeting Coordination: Organize meetings, prepare agendas, take minutes, and follow up on action items.
  • Travel Arrangements: Plan and book executive travel, including flights, accommodations, and ground transportation, ensuring itineraries are complete and accurate.
  • Document Preparation: Draft, proofread, and edit reports, presentations, and other documents as needed.
  • Project Support: Assist executives with special projects, including research, data analysis, and project management.
  • Expense Management: Track and process executive expense reports, ensuring timely and accurate submission.
  • Office Management: Oversee office operations related to the executive team, including ordering supplies and managing event logistics.
  • Confidentiality: Handle sensitive information with the utmost discretion and maintain confidentiality at all times.
  • Process Improvement: Identify opportunities for operational efficiency and process improvements within the executive office.
Requirements:
  • Education: Bachelor's degree in Business Administration, Communications, or a related field preferred.
  • Experience: 3+ years of experience in an executive assistant or high-level administrative role, supporting senior executives.
  • Skills:
    • Exceptional organizational and time management skills.
    • Strong written and verbal communication abilities.
    • High proficiency in Microsoft Office (Word, Excel, PowerPoint) and calendar management tools (e.g., Google Calendar, Outlook).
    • Ability to prioritize tasks, meet deadlines, and multitask in a fast-paced environment.
    • Strong attention to detail and problem-solving skills.
  • Personal Attributes: Professionalism, discretion, proactive attitude, and the ability to work independently.

Benefits:

- Extensive Network of +200 DTC Brands: Exposure to state-of-the-art strategies, tactics, and processes in the DTC space by our extensive network.

- Verified Companies: We verify each of our companies to ensure they are ready for a hire and can provide you with secure and legitimate opportunities.

- Secure Payments: We verify all of the payment arrangements through us to be secure so you don't have to risk getting scammed. + The average role we place is 30-40% higher in payments compared to those in the market.

- Direct Talent Matching: We handpick the best opportunities according to your profile and directly connect you with companies, cutting down the lengthy process of hunting for a job.

- Community & Networking: In placing, you will be part of a very exclusive community that will grant continued access to connections for limitless networking opportunities.

- Retention Program: Once placed, we go the extra step in making sure you retain the job and have long-term relationships with our clients for further growth and more.

Working with DTCjob.com will be more than just getting a job; it is like landing into an ecosystem that ensures your long-term success in the DTC world

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