Administrative Assistant

**My duties**
- Organizes inter-functional and external meetings
- Manages and maintains electronic diaries
- Establishes and maintains efficient office systems, e.g. correspondence management, filing, reporting etc.
- Liaises and co-ordinates with other administration staff in the affiliate and whenever necessary region
- Supports administrative tasks related to new hires/termination, ensures smooth execution of all administrative tasks and responsibilities as well as issue resolution
- She/he is the point of contact with people from both inside and outside the organization (whenever needed)
- Produces high quality documents, presentations, briefing papers, spreadsheets, and reports; carries out background research and presents findings to the department or managers
- Operational management (ESE tool management, vendor management, logistic around events, maintaining contract systems (Determine), repository and other arrangement as per business needs
- Managing and supporting various internal and external events and communicate accordingly, support communication on events and activities
- Contributes to Company alignment to national law requirements and internal/Corporate procedures and policies

**My qualifications**
- Experience in a similar role
- Relevant education, tertiary degree will be a plus
- High quality general secretarial skills - including word processing, advanced Power Point, Advanced Excel, etc.
- Diligent with strong attention to detail
- Problem solver, ability to analyze problem and suggest best possible solution
- Ability to prioritize and work efficiently under pressure, excellent time management and organizational skills
- Working as part of a team to ensure administrative needs are met throughout the organization
- Previous experience in pharmaceutical companies will be an advantage
- Excellent communication skills, ability to communicate at all levels of the organization
- German (native level) and English (fluent level) required. Any additional European Languages will be a plus (e.g., French, Italian)

**My benefits**
- Remote possible
- International pharma company

**About Hays**
- With over 15 years of experience in the pharmaceutical and chemical industry as well as in biotechnology and medical engineering, we know the key contacts at companies that are recruiting for challenging jobs with real potential. The current high demand for staff has opened up exciting opportunities for dedicated experts who want to develop professionally and to further their careers. As recruitment specialists with an international network of contacts, we can offer you decisive advantages - completely free of charge. Register with us and reap the benefits of interesting job offers that match your skills and experience.**My contact at Hays**

**Reference number**
667505/1

**Contact**
Phone: +41 44 225 50 00