Executive Assistant

Purpose & Overall Relevance for the Organisation:Provide a high level of administrative support to the (Senior) Vice President and his/her department to ensure efficient management and running of the function on a day to day level.
- Key Responsibilities:Take charge of all kind of correspondence independently, to ensure timely and accurate response
-Format, type and edit a variety of material, including correspondence, memos, minutes, reports and confidential material
-Maintain and update department files, records, (organizational) charts, subscriptions and publications
Create announcements and newsletters
-Create presentations
-Schedule internal and external meetings/conferences
-Coordinate and execute all travel arrangements for team members including flight and hotel booking visa securing, car reservations and airport pick-up arrangements and immediately providing solutions to problems requiring knowledge of department policies and procedures
-Complete travel expense reports
-Handle the department cost-center on a global level, including regular monitoring for budgets, approval of invoices to ensure correct accounting transactions
-Key contact point for information management (e.g. intranet), ensure content of the intranet is up to date
-Proactively/ independently carry out special projects and assignments
-Assist in and coordinate projects and assignments as requested/directed (please give examples)
-Take over administrative and coordinative tasks of department members as requested
-Handle assigned operational tasks of respective department under supervision
-Check and correct problems in existing systems and processes that are not immediately evident
-Administrative responsibility for trainees (e.g. BMP) in order to ensure achievement of given adidas internal training targets as well as for temporary employees within respective department
-Support team as well as management
-General tasks:

-Order office supplies
-Administration of the shopping platform incl. creation of shopping carts, placing orders, adding & maintaining materials and suppliers, control of orders, booking of incoming orders and preparation of invoice controlling. If necessary, internal & external requests for quotations
-Coordination and administration of investment requests and inventory numbers, checking invoices in collaboration with SSC
-Administration of investment request workflow
Maintenance of master data for temporary employees (< 1 y.) and externals via the self-service tool
-Coordination and administration of video conferences.
-Maintain data systems as directed
-Supporting office setups and moves within HQ
-Maintain vacation overview for team
-Proof reading of documents/presentations
-Understands and provides information about standards and processes
- Key Relationships:CIO and SMT
-Global IT CoE’s
-HR GIT
-Performance Management
- Knowledge, Skills and Abilities:Excellent knowledge of Microsoft Office (particularly Excel, PowerPoint, Word, Outlook)
-Very good command of German and English both written and spoken
-Very good communication skills
-High level of service orientation in dealing with internal and external stakeholders/customers
-Good understanding of numbers
-Good organizational skills
-First project management experience preferred
-Excellent SAP knowledge
-Excellent PC software skills
Requisite Education and Experience / Minimum Qualifications:6 years of experience
-Experienced in job and fully qualified/trained
-Good commincation skills both German and English.
-Experience in Event management
- organising townhalls and team events (offsite &onsite)
-Combined theoretical and practical knowledge incl. company policies and practices
-Good knowledge in related job areas

AT ADIDAS WE HAVE A WINNING CULTURE. BUT TO WIN, PHYSICAL POWER IS NOT ENOUGH. JUST LIKE ATHLETES OUR EMPLOYEES NEED MENTAL STRENGTH IN THEIR GAME. WE FOSTER THE ATHLETE’S MINDSET THROUGH A SET OF BEHAVIORS THAT WE WANT TO ENABLE AND DEVELOP IN OUR PEOPLE AND THAT ARE AT THE CORE OF OUR UNIQUE COMPANY CULTURE: THIS IS HOW WE WIN WHILE PLAYING FAIR.

COURAGE: Speak up when you see an opportunity; step up when you see a need..

OWNERSHIP: Pick up the ball. Be proactive, take responsibility and follow-through.

INNOVATION: Elevate to win. Be curious, test and learn new and better ways of doing things.

TEAMPLAY: Win together. Work collaboratively and cultivate a shared mindset.

INTEGRITY: Play by the rules. Hold yourself and others accountable to our company’s standards.

RESPECT: Value all players. Display empathy, be inclusive and show dignity to all.

**ADIDAS CELEBRATES DIVERSITY, SUPPORTS INCLUSIVENESS AND ENCOURAGES INDIVIDUAL EXPRESSION IN OUR WORKPLACE. WE DO NOT TOLERATE THE HARASSMENT OR DISCRIMINATION TOWARD ANY OF OUR APPLICANTS OR EMPLOYEES. WE ARE AN EQUAL OPPORTUNITY EMPLOYER.**

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- JOB TITLE:
- Executive Assistant- BRAND:
- adidas- LOCATION:
- Herzogenaurach- TEAM:
- Administrative-