Operations and Finance Assistant
vor 5 Monaten
**Responsibilities**:
- Administrative assistance to business unit Managing Partner - budgeting, mobiles, expenses, post
- including filing according to government requirements
- Overseeing and agreeing contracts for providers of services including office supplies, security, parking, cleaning, catering and IT.
- Supervising teams of staff including cleaning, maintenance and security, ensuring that facilities are well-maintained.
- Direct report to the local payroll consultancy, ensuring all staff are paid the correct amount including bonus, holidays and statutory requirements.
- Assist with recruitment, onboarding and offboarding processes
- Updating Employee Handbook with local requirements for benefits
- Coordinate with HR team to run the Mentorship programme locally, and support locally to complete annual wellness benefits.
- Teach holiday and expense entries to new recruits - inductions
- Ensuring all clients are billed in a timely manner according to their contracts - the majority of which are on a retained contract receiving duplicate invoices each period.
- Assistance to employees with expenses and timesheets.
- Management of WIP expenses, through billing or write-off to company cost, maintaining a minimum monthly balance at all times.
- Reviewing Forecast income forward projection system regularly to ensure accuracy and keeping the management team informed about the business results.
- Collection of client debts, liaising with client teams where necessary.
- Entering of all business unit related purchase invoices and credit card statements.
- Management of Purchase Ledger, including fortnightly payment run.
- Daily entry of payments and receipts from bank statement and monthly reconciliation.
- Point of contact for the external accountants, assisting with the audit.
- End of month income reconciliation, liaising with other business units on any potential income/cost transfer, posting accrued/deferred income.
- Reporting all anomalies to the European Finance Director on a weekly basis.
- Teach holiday and expense entries to new recruits - inductions
**Skills and Experience**:
Experience using Netsuite accounting system or Forecast would be an advantage but not essential.
- Understand basic accounting principles, such as accruals and prepayments.
- Experience in posting simple accounting journals.
- Experience assisting HR with employment contracts for new staff and promotional letters.
- Experience with recruitment, onboarding and offboarding processes
- Experience with instructing a payroll agency and understanding of German payroll and tax rules.
- Attention to detail - be able to gather information and act on instructions.
- Confidence to liaise with staff at all levels, and be the focal point for Finn processes and systems.
- Ability to manage multiple work streams and work to deadlines.
- Experience with upkeep of asset tags on equipment and equipment budget planning.
**FINN Partners offers a generous benefits package that includes**:
- 25 days paid leave per annum (pro-rated 1st year)
- Additional 5 ‘Summer Days’ (to be used between May to September)
- Hybrid working structure
- 250 EUR annual wellness benefit
- Public transport reimbursement
- VWL 40 EUR
- Office closed between Christmas and New Years Eve
**About FINN Partners**
Named as a Best Place to Work 2020 by PR Week, 800+ of the most accomplished professionals in the industry make up FINN Partners. With 20 offices across eight countries around the world, our managing partners alone have more than 175 years of combined experience working in the consumer, technology, travel & leisure, financial services, healthcare, education and manufacturing sectors. The firm offers a full-service approach including integrated public relations, content creation, social, digital marketing and research services. Founded in New York in 2011 by Peter Finn with an innovative new model in which entrepreneurial spirit, innovation and partnership drive client success and sustainable agency growth, the firm delivers world-class client service, coupled with best-in-class employment practices, to produce award-winning work and a rewarding culture.
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