Office Coordinator

vor 4 Wochen

Duesseldorf, Deutschland Air Partner Vollzeit

Overview:
Duties will be varied and will include looking after front of house, office facilities and administration, amongst other tasks.

Please note this is a part time position offering 30 hours per week, and you will ideally spread those hours over 4 days between Tuesday and Friday each week. We work on a hybrid basis that means you would work three days in our Cologne based office each week (ideally Tuesdays, Wednesdays and Thursdays), and one from home (ideally Fridays).

**Salary for 30 hours per week** will be between 35.624 Euros and 41.249 Euros per annum. This is a full time equivalent of between 47.500 Euros and 55.000 Euros if the role was for 40 hours a week.

**Responsibilities**:

- Liaising with the lessor of the office on any topics such as repairs and preventative maintenance, liaising with contractors as required
- Ensuring the necessary business-related insurance policies are in place and that records are kept up to date and displayed as appropriate
- Providing a first point of contact service for any visitors to the office
- Dealing with all incoming and outgoing mail and parcels including arranging couriers
- Monitoring, ordering and distributing all stock, including office supplies and stationary, office refreshments, furniture, and other resources
- Ensuring the general cleanliness of the office space
- Maintaining correspondence addresses and key information
- Producing reports, composing correspondence, and drafting new contracts as required
- Supporting the Events and Social Committee in arranging internal and external events, including booking venues, ordering catering, sending resources and invites, etc.
- Processing invoices relating to office costs
- Dealing with other office and financial administration as required
- Arranging staff meetings
- Undertaking other ad hoc duties as directed by your manager

Qualifications:

- Proven experience in an office / facilities management role
- Excellent written and verbal communication skills in both German and English
- Someone who lives within a commutable distance of Im Mediapark 5b
50670 Cologne and who is happy to be office based three times a week (Tuesday-Thursday) and home based for one (Friday) each week
- Strong PC and administration skills (able to use Microsoft Teams, Outlook, Word and basic PowerPoint and Excel)
- A highly approachable individual who has a proven track record of establishing, building and maintaining relationships across all levels
- A highly proactive and flexible individual who can pre-empt and adapt to changing demands and situations effectively
- Meticulous attention to detail and a passion to get things right first time
- Someone who thinks and plans ahead
- Strong prioritisation, planning and coordination skills
- A resilient, calm and poised person when presented with pressured situations
- A solutions focused individual
- A self-starter who enjoys multi-tasking and who has excellent organisational skills
- Experience working within the aviation industry and / or an international background would be a bonus

**About us**:
Welcome to Air Partner - where the skies are not the limit, they're just the beginning

Established in 1961, Air Partner is an international aviation services group and we're inviting you to join our crew. As a key player in the Wheels Up family, we're soaring to new heights in private aviation and aviation services with a team of over 2000 professionals globally. We're also proudly a Delta Air Lines premium partner - talk about flying in good company

Providing world class aircraft charter services and aviation safety and security solutions, we're the go-to for industry giants, commerce champions, governments, and private jetsetters. We also flex our wings in both civil and military circles globally.

Our Charter Division comprises of group charter, private jets, cargo, and specialist services. Group Charter charters large airliners to move groups of any size. Private Jets offers the Company's unique pre-paid JetCard scheme and on-demand charter for up to 19 people. Cargo charters aircraft of every size to fly almost any cargo anywhere, at any time.

Air Partner Services Division comprises Baines Simmons, Redline Assured Security Ltd and Kenyon International Emergency Services. Baines Simmons offers aviation safety management and fatigue risk management. Redline Assured Security delivers government-standard security training, consultancy, and solutions to regulated, high value and high threat environments. Kenyon International Emergency Services is a world leader in emergency planning and incident response.

But we're not just about the skies; we're about creating an atmosphere where you can thrive. We're committed to diversity, equity, and inclusion, and it's not just lip service. Our Environmental, Social, and Governance Strategy and our Diversity, Equity & Inclusion forum aren't just policies; they're our way of life.

We were the first corporate sponsor of the European Prid

  • HR & Office Coordinator

    vor 4 Wochen

    Duesseldorf, Deutschland Sephora Vollzeit

    Zur Verstärkung unseres **HR Teams **suchen wir in **Vollzeit** einen: **HR & Office Coordinator (m/w/x)** **Wir suchen dich als HR & Office Coordinator mit ** einer ausgeprägten Service und Hands-On-Mentalität, der Leidenschaft Events zu planen zu organisieren und einer positiven und offenen Art! **Dich erwarten...** ...attraktive...

  • HR & Office Coordinator

    vor 22 Stunden

    Duesseldorf, Deutschland Sephora Vollzeit

    Zur Verstärkung unseres **HR Teams **suchen wir in **Vollzeit** einen: **HR & Office Coordinator (m/w/x)** **Wir suchen dich als HR & Office Coordinator mit ** einer ausgeprägten Service und Hands-On-Mentalität, der Leidenschaft Events zu planen zu organisieren und einer positiven und offenen Art! **Dich erwarten...** ...attraktive...

  • Training Coordinator

    vor 2 Monaten

    Duesseldorf, Deutschland Mediterranean Oil Services GmbH Vollzeit

    **Training Coordinator** **Mediterranean Oil Services GmbH** Mediterranean Oil Services GmbH (MedOil) is a provider of professional Oil and Gas services, particularly in Libyan oil sector, as well as other logistics services including **Training Services.** As soon as possible, we are looking for a **Training Coordinator bilingual...

  • Training Coordinator

    vor 2 Wochen

    Duesseldorf, Deutschland Mediterranean Oil Services GmbH Vollzeit

    **Training Coordinator** **Mediterranean Oil Services GmbH** Mediterranean Oil Services GmbH (MedOil) is a provider of professional Oil and Gas services, particularly in Libyan oil sector, as well as other logistics services including **Training Services.** As soon as possible, we are looking for a **Training Coordinator bilingual...

  • Medical Services Coordinator

    vor 2 Wochen

    Duesseldorf, Deutschland Mediterranean Oil Services GmbH Vollzeit

    **Medical Services Coordinator** **Mediterranean Oil Services GmbH** Mediterranean Oil Services GmbH (MedOil) is a provider of professional Oil and Gas services, particularly in Libyan oil sector, as well as other logistics services. As soon as possible, we are looking for a **Medical Services Coordinator bilingual (German/English)** **Job...

  • Office Coordinator

    Vor 7 Tagen

    Duesseldorf, Deutschland AlignTech Vollzeit

    **Join a team that is changing millions of lives.** Transforming smiles, changing lives. At Align Technology, we believe a great smile can transform a person’s life, so we create technology that gives people the confidence to take on whatever’s next. We revolutionized the orthodontic industry with the introduction of the Invisalign system, and we have...

  • Travel Services Coordinator

    vor 3 Wochen

    Duesseldorf, Deutschland Mediterranean Oil Services GmbH Vollzeit

    **Travel Services Coordinator** **Mediterranean Oil Services GmbH** Mediterranean Oil Services GmbH (MedOil) is a provider of professional Oil and Gas services, particularly in Libyan oil sector, as well as other logistics services **including hotel, tickets and transportation reservations.** As soon as possible, we are looking for a **Travel Services...

  • German Speaking Sales Support Coordinator

    Vor 7 Tagen

    Duesseldorf, Deutschland Centre People Appointments Ltd Vollzeit

    Ref:MY45543 A Japanese chemical company is currently recruiting a Sales Support Coordinator in their Düsseldorf office. The Sales Support Coordinator will be responsible for collaborating closely with sales teams, customers, and other internal departments to facilitate efficient order processing, communication, and administrative tasks. **TYPE**:...

  • HR Coordinator

    vor 4 Wochen

    Duesseldorf, Deutschland QVC Vollzeit

    Wir suchen zum nächstmöglichen Zeitpunkt einen engagierten **HR Coordinator (m/w/d)** **in Vollzeit, unbefristet** zur Unterstützung unseres HR-Teams. Als **HR Coordinator** bist Du verantwortlich für die Personalverwaltung und fungierst als Ansprechpartner für Mitarbeiter und Führungskräfte. Die Stelle kann in **Düsseldorf, Hückelhoven oder...

  • Sales Coordinator

    vor 2 Wochen

    Duesseldorf, Deutschland EF International Language Campuses Vollzeit

    Mit fast 60 Jahren Erfahrung ist EF Education First weltweit führend in der internationalen Bildung. Durch unser Angebot von Auslandsaufenthalten an 50 Reisezielen in 20 Ländern erfüllt EF den Traum von vielen Menschen: eine Sprache zu lernen und die Welt zu entdecken. Bist Du ein Verkaufstalent und möchtest als Sales Coordinator bei EF...

  • Sales Coordinator

    Vor 6 Tagen

    Duesseldorf, Deutschland EF International Language Campuses Vollzeit

    Mit fast 60 Jahren Erfahrung ist EF Education First weltweit führend in der internationalen Bildung. Durch unser Angebot von Auslandsaufenthalten an 50 Reisezielen in 20 Ländern erfüllt EF den Traum von vielen Menschen: eine Sprache zu lernen und die Welt zu entdecken. Bist Du ein Verkaufstalent und möchtest als Sales Coordinator bei EF...

  • HR Coordinator

    vor 4 Wochen

    Duesseldorf, Deutschland Hilton Vollzeit

    HR Coordinator (M/F/d) A Human Resources Coordinator coordinates and implements department activities and projects, as assigned. Provides clerical and office support and assistance to department management. **What will I be doing?** The Human Resources Coordinator coordinates and implements department activities and projects, as assigned. Provides...

  • Office Coordinator

    vor 4 Wochen

    Duesseldorf, Deutschland Air Partner Plc Vollzeit

    Duties will be varied and will include looking after front of house, office facilities and administration, amongst other tasks. Please note this is a part time position offering 30 hours per week, and you will ideally spread those hours over 4 days between Tuesday and Friday each week. We work on a hybrid basis that means you would work three days in our...

  • E2e Transport Coordinator

    vor 2 Wochen

    Duesseldorf, Deutschland Manning Global Vollzeit

    Our client, a leading global Telecommunications company, is recruiting a ** E2E Transport Coordinator ** to join their business. **Position Title**: - E2E Transport Coordinator**Position Type**: - Freelancer - Initial 6 Months**Start Date**: - ASAP**Location**: - Dusseldorf, Germany (Remote could be possible)**Contact**: **Bianca-Giorgia Hritcu ** |...

  • Site Coordinator/-in

    vor 2 Wochen

    Duesseldorf, Deutschland Insyte Deutschland GmbH Vollzeit

    INSYTE DEUTSCHLAND ist das Tochterunternehmen des spanischen Markführers INSYTE INSTALACIONES. Sie wurde im Zuge der weiteren internationalen Expansion im Sommer 2017 gegründet. Wir sind deutschlandweit auf die Installation und Wartung von Breitbandkabel - sowie Mobilfunk-Anlagen diverser Netzbetreiber spezialisiert. Wir planen und realisieren Ihre Turnkey...

  • Health & Safety Coordinator

    vor 2 Monaten

    Duesseldorf, Deutschland Action Vollzeit

    **Wir sind**: ein Discounter mit Herz und niederländischem Charme und wir sind stolz auf unsere Unternehmenswerte und unser respektvolles Miteinander. Um unseren erfolgreichen Weg in Deutschland weiter fortzusetzen, suchen wir Dich ab sofort als Health & Safety Coordinator (m/w/d) Der Health & Safety Coordinator (m/w/d) verwaltet und überwacht...

  • Berufseinsteiger Personal: HR Coordinator

    vor 4 Wochen

    Duesseldorf, Deutschland Janado GmbH Vollzeit

    Wir sind ein wachsendes E-Commerce Unternehmen, das sich das Ziel gesetzt hat, gebrauchte Technikgeräte vor dem Elektroschrott zu retten und ihnen ein zweites Leben zu schenken. So verändern wir das Konsumverhalten hinsichtlich Verbraucherelektronik und etablieren den Refurbished-Gedanken als erste Option beim Kauf von Technikprodukten. Unsere derzeitige...

  • Berufseinsteiger Personal: HR Coordinator

    vor 2 Stunden

    Duesseldorf, Deutschland Janado GmbH Vollzeit

    Wir sind ein wachsendes E-Commerce Unternehmen, das sich das Ziel gesetzt hat, gebrauchte Technikgeräte vor dem Elektroschrott zu retten und ihnen ein zweites Leben zu schenken. So verändern wir das Konsumverhalten hinsichtlich Verbraucherelektronik und etablieren den Refurbished-Gedanken als erste Option beim Kauf von Technikprodukten. Unsere derzeitige...

  • Inside Sales Coordinator

    vor 3 Wochen

    Duesseldorf, Deutschland SITA Airport IT GmbH Vollzeit

    **Inside Sales Coordinator (m/w/d) - Vollzeit** Als Inside Sales Coordinator (m/w/d) unterstützen Sie den Sales Bereich in allen Bereichen bei der Erreichung der Verkaufsziele. Sie übernehmen die eigenständige Bereuung von Geschäftspartnern und Kunden sowie den kompletten Prozess der Angebotserstellung und -bearbeitung. **Ihre Aufgaben** -...

  • Workforce Coordinator

    vor 3 Wochen

    Duesseldorf, Deutschland MSX INTERNATIONAL Vollzeit

    MSX International arbeitet seit mehr als 25 Jahren eng mit Fahrzeugherstellern (PKW, LKW, Motorrad, Landmaschinen) in über 80 Ländern auf der ganzen Welt zusammen. Wir helfen unseren Kunden, ihren Wert zu maximieren und messbaren Erfolg durch ein innovatives Portfolio von Lösungen und Dienstleistungen für das Automobilgeschäft zu erzielen. Unser...