Lead Order Fulfillment Specialist

vor 6 Monaten

Berlin, Deutschland Renewable Energy Grid Solutions Vollzeit

**Job Description Summary**: With a focus on growth and sustainability GE Grid Solutions plays a pivotal role in integrating Renewables onto the grid to drive to carbon neutral. In Grid Solutions we help enable the transition for a greener more reliable Grid and have the most advanced and comprehensive product and solutions portfolio within the energy sector.

We are looking for an experienced Order Fulfillment Specialist (OFS) to join our Regional Project Procurement & Logistics Team in Germany/Berlin or Netherlands/Rijswijk.

The Lead OFS is responsible for ensuring that the assigned, complex scope of work (by Supplier or Commodity) is managed in own direction and is completely delivered at the required location and at the right time as per contractual requirement. The Lead OFS will be the main interface between our suppliers and the project team during all project execution. The Lead OFS is globally not responsible for negotiation of Terms & Conditions which is in the scope of the separate Sourcing Function.

Are you an experienced procurement specialist with an engineering background or relevant experience? Are you ready to learn, use your experience and company best practices and join an international Team with a ONE TEAM Mindset?

**Your Tasks**:

- Coordinate all stakeholders (internal and external) to ensure the on-time issuance of all deliverables of your package. This includes, without being exhaustive, engineering documentation, purchase requisitions, purchase orders, ITP, FAT and SAT documentation.
- Make sure that our contract’s T&Cs are also applied to our subcontractors/partners (back-to-back conditions).
- Initiates and leads Kick Off Meeting to define the co-ordination procedure for Expediting.
- Drives progress reviews with the suppliers and ensures that all Progress reports are received from the suppliers in the correct form at the correct time.
- Actively supports engineering & quality discipline for expediting of critical documentation. The Lead OFS shall also review and monitor critical documents submittal and approval status with Engineering and Quality function for timely release of Manufacturing clearance to meet “On time delivery” (OTD) target.
- Expedites the suppliers for progress of packages allocated for his scope including coordination with internal disciplines to meet the project on-time deliveries.
- Checks progress by conducting supplier visits/walk downs (also unannounced, if there is suspicion of irregularities) at the manufacturer’s premises and their suppliers, on the manufacturing shop floors or in their offices.
- PLAN-vs.ACTUAL comparative analysis of planed vs actual procurement activities.
- Monitor risks and opportunities for her/his scope and set-up mitigation plan accordingly.
- In case of deviations from specifications (non-conformances), assessing the effect thereof on achieving on-time delivery in coordination with Engineering/Supplier Quality.
- Works with the suppliers to overcome delays with a concurred mitigation plan.
- Shall provide Material Tracking Application (MTA) User Guide (upon MTA availability) to Supplier for better understanding of the tool. All MTA related queries during execution shall be addressed by OFS with support of individual function /MTA key user.
- Shall issue relevant notifications to supplier in case of delays or issue request for time extension where delay is not attributable to supplier. Shall issue Contractual Letters to Suppliers with support of Sourcing/Contract Management.
- Shall be responsible for Goods Reception to be entered in SAP/ERP system and ensure it reflects accurate Ontime Delivery OTD.
- Shall follow all Order Fulfillment Processes & Tools.

**Your Profile**:

- Experience in Project Procurement / Sourcing & Buying Management (at least 5 years)
- Bachelor / Master's degree from an accredited university
- Experience in Project / Contract / Engineering Management is an advantage.
- Engineering Background (Electrical / Power Engineering (German definition “Elektrotechnik”) is an advantage.
- Understanding of legal/contractual aspects of an EPC contract.
- General knowledge of purchasing standards, policies, procedures, and Sourcing management philosophy.
- Proven knowledge of the products being procured / monitored.
- Languages: fluent in written and spoken English.
- Knowledge of local language in the country of employment is considered as an advantage.
- Working in SAP, using different PM tools
- Team player, owning the ONE TEAM Mindset
- Proactive, good communicator and strong interpersonal skills.
- Negotiation skills either with supplier base or with customers.
- Able to resolve complex issues and make decisions independently.
- Demonstrated ability to lead procurement activities with programs / projects mindset aspects and understanding.
- Ability to effectively present information and respond to questions from groups of managers.
- Flexible to travel.

**What we offer**:

- Working in an internat

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