Human Resources Specialist and Office Liaison

vor 4 Wochen

Munich, Deutschland Informa Connect Vollzeit

Company Description

At EBD Group’s events, customers use and leverage our online software partneringONE® to identify business opportunities and to develop strategic relationships essential to their business’ success.

Due to the pandemic, we have further developed the partneringONE platform to function as a virtual event environment. We organize ten events per year across the globe with our largest in-person event having had over 4,000 delegates, and have an extended portfolio of other digital products.

**Informa Connect**

Informa Connect organizes major branded annual events and operates specialist digital communities that are key convening places for a particular market. We run around 800 events each year in over 60 countries, create digital platforms based on engaging news and information content, and operate professional development programs for individuals and businesses in Global Finance, Life Sciences, and Pharma and in a number of other specialist markets.

**Job Description**:
We are looking for a well-organized, detail-oriented **addition to join our international team in Munich, Germany.** You will have dual responsibility as the local HR specialist as well as the office liaison. The role reports to the US-based Sr. HR Business Partner for the German business. The position is an excellent opportunity to use your current HR and office skills and also develop new skills within HR. You will make sure the office is running smoothly, Munich and home-based colleagues are well cared for, and work collaboratively with many different internal teams ranging from HR, Customer Service, Accounting to Marketing and many others.

The event business is complex with lots of moving parts and you will play a crucial role in bringing it all together. This is a fantastic opportunity to learn our business, demonstrate excellence, and contribute to our success.

**If you...**
- Have Human Resources experience in Germany
- Have experience in an office management/coordinator role
- Have strong organizational skills with a can-do attitude
- Are fluent in written and spoken German and English, ideally on a B2B level
- Have excellent interpersonal and communicative skills as well as a positive, friendly attitude

After thorough training, you will be handling a wide range of different Human Resources and administrative tasks supporting the team with various projects, with the goal for you to work very independently.

**Qualifications**:
**Human Resources**:

- As a member of the HR organization, you will work closely with the HR team as well as the Centres of Excellence to support your work with the local team.
- Manage the colleague experience from an administrative perspective, including all onboarding, offboarding, leaves, changes, questions, etc.
- Liaise with centralized HR functional areas such as payroll, benefits, HR administration, etc. to ensure processes are in place, changes are made effectively
- Provide guidance to colleagues around a variety of requests, answering what you can and referring them to the correct contacts when needed
- Generate all contracts and manage all local regulatory and compliance needs and requirements

**Office and Accounting related**:

- Oversee incoming mail, ensuring that mail is distributed to appropriate internal recipients
- Monitor and cost-code supplier invoices
- Liaise with suppliers, German authorities and process regulatory notices and invoices internally
- Various administrative tasks such as shipping/receiving, post office and supply runs
- Organize and schedule meetings and team events as needed
- Plan with German home workers team activities and administrative needs

**Special Projects**:

- Facilitate the office move from current location to a flexible workspace, to include, viewing potential office locations, coordinating the move, arranging for storage if needed, communicating to colleagues, and being the main point of contact for office-related tasks

**Requirements**:

- Prior HR and Office Management experience is preferred
- Sound knowledge of German employment law
- Proficiency in the MS Office Suite
- Excellent written and spoken German and English language skills
- Plan with German home workers team activities, administrative needs

Additional Information

Informa is a leading business intelligence, academic publishing, knowledge and events group. We help customers in hundreds of professional, commercial and academic communities connect and learn, and create and provide access to content and intelligence so they can work smarter and make better decisions faster.

**Why work at Informa**:

- Learning and development plan to assist with your career development
- 27 days PTO, 4 days for volunteering and a day off for your birthday
- Competitive Benefits
- Work with a high quality of specialist products and service
- Bright and friendly staff who are all “expert’s experts” and additional training and development for helping you achieve your career as

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