Course and Conference Officer

vor 4 Wochen

Heidelberg, Deutschland European Molecular Biology Laboratory Vollzeit

Training
- EMBL Heidelberg

As part of the Course and Conference Office, based at EMBL Heidelberg you will fulfil EMBL’s mission to provide exemplary training for the life sciences, making the laboratory the leading meeting place for biologists in Europe. Join the team that delivers a world-class programme of international conferences, courses and events, primarily onsite at the striking Advanced Training Centre (ATC). The ATC is EMBL’s purpose-built scientific conference and training venue, centred on a large auditorium, wet laboratories and computer-based training rooms and complete with social spaces designed to foster networking and collaboration. We offer an international working environment with superb benefits and facilities for staff.

Course and Conference Officers are responsible for the end-to-end production of their own assigned conferences, courses and events, working in collaboration with scientific organisers, external clients or partners.

We're looking for a quick-learner with previous experience in event management, able to join us in Heidelberg between now and early summer. A combination of skills for online and onsite events organisation is ideal. Our team of 22 works from offices with views over the forest at our Advanced Training Centre but with a lot of flexibility in working patterns and onsite / remote working around the needs of the events programme.

Your role

**Main functions**:

- International liaison with scientific speakers and trainers from invitation stage through to event reimbursement.
- Control of expenditure on assigned events, and delegated responsibility for individual event budgets.
- Monitoring of registration fee payments, processing of speaker expenses ensuring adherence to policy and administration of grant allocations.
- Working with customer relationship management databases and other events software to manage event registration, reviews, abstracts and other processes.
- Creation, population and upkeep of event websites via content management systems.
- Coordination of event logistics including catering, technical, transport, international travel and accommodation.
- Programming of non-scientific content of events: social and networking provision, off-site dinners, excursions etc.
- Working with the CCO Marketing Team, the EMBL Strategy and Communications team, internal and external suppliers to produce marketing materials and execute campaigns for the events.
- On-site coordination of events.
- Preparing financial and statistical reports following events and collating information for funders and partners.
- Actively contributing to projects and work groups to advance the continuous development of the CCO.
- Building and maintaining good relationships with internal and external partners, scientific organisers and service providers.
- Administrative functions necessary to the post.

There will be an occasional requirement to work at evenings and weekends in support of the programme.

**Closing date**: 26 April 2023

Contract duration: 3 years (renewable)

Grading: 4

Reference number: HD02366

are reliable and responsive in-house teams who operate to the highest standards. An events marketing team, administrative support and financial management all sit within the CCO, freeing the events teams to focus on their projects. We enjoy clear scientific leadership and direction at a senior level from our parent unit: EICAT-External Training.

**Do something meaningful**

**Join a culture of innovation**

This is a highly collaborative and inclusive community where our employees enjoy a relaxed atmosphere. We are committed to ensuring our employees feel valued, supported and empowered to reach their professional potential. We are located in Heidelberg, a centre of learning and research in Germany with a lively international community. Heidelberg is also a popular tourist destination with its attractive old town and its setting close to the Black Forest and the Rhineland Palatinate.

**Enjoy lots of benefits**
- ** Financial incentives**: Monthly family, child and non-resident allowances, annual salary review, a pension scheme, death benefit, long-term care, accident-at-work and unemployment insurances.
- **Flexible working arrangements.**:

- **Certified training** and continued development of your professional and personal skills.
- **Private medical insurance** for you and your immediate family.
- **Generous time off**: 30 days annual leave per year.
- **Relocation package** including installation grant (if required).
- **Family benefits**: 10 days of child sick leave, generous parental leave and monthly family and child allowances

**Benefits for non-German residents**: Visa exemption, education grant for private schooling, financial support to travel back to your home country every second year and a_ _monthly non-resident allowance.

What else you need to know
- ** The contract duration **is of 3 years, renewable to a maximum of 9 years. With clear progression

  • Course and Conference Officer

    vor 2 Wochen

    Heidelberg, Deutschland Springer Nature Vollzeit

    **Course and Conference Officer**: - Employer- European Molecular Biology Laboratory (EMBL)- Location- Heidelberg- Salary- Competitive- Closing date- 1 Apr 2024- Discipline Life Science Job Type Project Manager Employment - Hours Full time Duration Fixed term Qualification Masters Sector Academia- You need to sign in or create an account to a...

  • Course and Conference Officer

    vor 4 Wochen

    Heidelberg, Deutschland European Molecular Biology Laboratory (EMBL) Vollzeit

    As part of the Course and Conference Office, based at EMBL Heidelberg you will fulfil EMBL’s mission to provide exemplary training for the life sciences, making the laboratory the leading meeting place for biologists in Europe. Join the team that delivers a world-class programme of international conferences, courses and events, primarily onsite at the...

  • Course and Conference Officer

    vor 1 Woche

    Heidelberg, Deutschland European Molecular Biology Laboratory Vollzeit

    Training - EMBL Heidelberg As part of the Course and Conference Office, based at EMBL Heidelberg you will fulfil EMBL’s mission to provide exemplary training for the life sciences, making the laboratory the leading meeting place for biologists in Europe. Join the team that delivers a world-class programme of international conferences, courses and events,...

  • Course and Conference Officer

    vor 2 Wochen

    Heidelberg, Deutschland European Molecular Biology Laboratory Vollzeit

    Training - EMBL Heidelberg We're hiring! Looking for one more 'Course and Conference Officer' to complete the team of 12 events professionals in our Course and Conference Office at EMBL Heidelberg. You'll be part of EMBL’s mission to provide exemplary training for the life sciences, making this the leading meeting place for biologists in Europe. Join the...

  • Head of Course and Conference Office

    vor 1 Monat

    Heidelberg, Deutschland Springer Nature Vollzeit

    **Head of Course and Conference Office**: - Employer- European Molecular Biology Laboratory (EMBL)- Location- Heidelberg- Salary- Competitive- Closing date- 14 Jun 2024- You need to sign in or create an account to a job. **About the team/job** **Your role** **You have** - University level education - A track record of successes in the organisation and...

  • Head of Course and Conference Office

    vor 2 Monaten

    Heidelberg, Deutschland Springer Nature Vollzeit

    **Head of Course and Conference Office**: - Employer- European Molecular Biology Laboratory (EMBL)- Location- Heidelberg- Salary- Competitive- Closing date- 26 Apr 2024- Discipline Life Science Job Type Project Manager Employment - Hours Full time Duration Fixed term Qualification Masters Sector Academia- You need to sign in or create an account...

  • Head of Course and Conference Office

    vor 4 Wochen

    Heidelberg, Deutschland EMBL Vollzeit

    Your role • Support the EICAT Head of External Scientific Training by taking the lead on operational strategy for, and delivery of the EMBL Course and Conference Programme. • Collaborate with scientists, fellow members of EICAT’s leadership and other stakeholders on all aspects of the planning, organisation, and hosting of international...

  • Head of Course and Conference Office

    vor 1 Monat

    Heidelberg, Deutschland Embl-Ebi Vollzeit

    Your role • Support the EICAT Head of External Scientific Training by taking the lead on operational strategy for, and delivery of the EMBL Course and Conference Programme. • Collaborate with scientists, fellow members of EICAT’s leadership and other stakeholders on all aspects of the planning, organisation, and hosting of international...

  • Head of Course and Conference Office

    vor 1 Woche

    Heidelberg, Deutschland EMBL Vollzeit

    Your role • Support the EICAT Head of External Scientific Training by taking the lead on operational strategy for, and delivery of the EMBL Course and Conference Programme. • Collaborate with scientists, fellow members of EICAT’s leadership and other stakeholders on all aspects of the planning, organisation, and hosting of international...

  • Head of Course and Conference Office

    Vor 7 Tagen

    Heidelberg, Deutschland Embl-Ebi Vollzeit

    Your role • Support the EICAT Head of External Scientific Training by taking the lead on operational strategy for, and delivery of the EMBL Course and Conference Programme. • Collaborate with scientists, fellow members of EICAT’s leadership and other stakeholders on all aspects of the planning, organisation, and hosting of international...

  • Head of Course and Conference Office

    vor 4 Wochen

    Heidelberg, Deutschland European Molecular Biology Laboratory (EMBL) Vollzeit

    EMBL is Europe's life sciences laboratory – an intergovernmental organisation with more than 80 independent research groups covering the spectrum of molecular biology. EMBL has around 1,900 members of personnel from over 80 nations based across its six sites. The EMBL International Centre for Advanced Training (EICAT) coordinates and organises all aspects...

  • Head of Course and Conference Office

    vor 2 Wochen

    Heidelberg, Deutschland European Molecular Biology Laboratory (EMBL) Vollzeit

    EMBL is Europe's life sciences laboratory – an intergovernmental organisation with more than 80 independent research groups covering the spectrum of molecular biology. EMBL has around 1,900 members of personnel from over 80 nations based across its six sites. The EMBL International Centre for Advanced Training (EICAT) coordinates and organises all aspects...

  • Head of Course and Conference Office

    vor 1 Woche

    Heidelberg, Deutschland European Molecular Biology Laboratory (EMBL) Vollzeit

    EMBL is Europe's life sciences laboratory – an intergovernmental organisation with more than 80 independent research groups covering the spectrum of molecular biology. EMBL has around 1,900 members of personnel from over 80 nations based across its six sites. The EMBL International Centre for Advanced Training (EICAT) coordinates and organises all aspects...

  • Head of Course and Conference Office

    vor 2 Monaten

    Heidelberg, Deutschland European Molecular Biology Laboratory Vollzeit

    Training - EMBL Heidelberg EMBL is Europe’s life sciences laboratory - an intergovernmental organisation with more than 80 independent research groups covering the spectrum of molecular biology. EMBL has around 1,900 members of personnel from over 80 nations based across its six sites. The EMBL International Centre for Advanced Training (EICAT)...

  • Head of Course and Conference Office

    vor 2 Wochen

    Heidelberg, Baden-Württemberg, Deutschland European Molecular Biology Laboratory Vollzeit

    EMBL is Europe's life sciences laboratory – an intergovernmental organisation with more than 80 independent research groups covering the spectrum of molecular biology. EMBL has around 1,900 members of personnel from over 80 nations based across its six sites. The EMBL International Centre for Advanced Training (EICAT) coordinates and organises all...

  • Head of Course and Conference Office

    vor 2 Wochen

    Heidelberg, Deutschland European Molecular Biology Laboratory Vollzeit

    EMBL is Europe's life sciences laboratory – an intergovernmental organisation with more than 80 independent research groups covering the spectrum of molecular biology. EMBL has around 1,900 members of personnel from over 80 nations based across its six sites. The EMBL International Centre for Advanced Training (EICAT) coordinates and organises all...

  • Programme Officer, Embo Membership

    vor 1 Monat

    Heidelberg, Deutschland European Molecular Biology Laboratory Vollzeit

    Administration - EMBL Heidelberg EMBO stands for excellence in the life sciences. We support talented researchers at all stages of their careers in Europe and beyond, stimulate the exchange of scientific information, and help build a research environment where scientists can achieve their best work. The Membership Office coordinates all affairs regarding...

  • Programme Officer, Embo Courses

    vor 1 Woche

    Heidelberg, Deutschland European Molecular Biology Laboratory Vollzeit

    Administration - EMBL Heidelberg EMBO stands for excellence in the life sciences. We support talented researchers at all stages of their careers in Europe and beyond, stimulate the exchange of scientific information, and help build a research environment where scientists can achieve their best work. Your role - Specific responsibilities:_ - Manage incoming...

  • Head of Embo Membership, Courses

    Vor 3 Tagen

    Heidelberg, Deutschland Springer Nature Vollzeit

    **Head of EMBO Membership, Courses & Workshops**: - Employer- European Molecular Biology Laboratory (EMBL)- Location- Heidelberg- Salary- Competitive- Closing date- 21 Feb 2024- Discipline Life Science Job Type Editor Employment - Hours Full time Duration Fixed term Qualification Masters Sector Academia- You need to sign in or create an account...

  • Catering and Service Coordinator

    vor 2 Wochen

    Heidelberg, Deutschland European Molecular Biology Laboratory Vollzeit

    General Support Services - EMBL Heidelberg We are looking for a dynamic, experienced **catering organiser** to join the Event catering section of our International Food Services team at the European Molecular Biology Laboratory Campus in Heidelberg. For the right person we offer a friendly and rewarding career, generous pay and paid weekend overtime. The...