Procurement Coordinator

**Your mission**:
Are you eager to gain hands-on experience in procurement and supply chain management while contributing to impactful projects? As a Working Student in Procurement, you'll play an essential role in supporting our team with operational tasks, strategic initiatives, and process optimization. This is your chance to develop your skills, work closely with professionals, and gain valuable insights into the world of procurement and supplier management.

**Your main tasks**:

- **
Order Processing and Management**
- Supporting the monitoring of order status and ensuring timely deliveries.
- Assisting with coordination regarding delivery schedules and following up on delays.
- ** Invoice Verification and Approval**
- Verifying invoices for accuracy (price, quantity, terms).
- Reviewing and allocating credit card invoices in the accounting system.
- Coordinating with accounting and suppliers in case of discrepancies.
- Supporting the approval process for invoice payments.
- ** Support for Strategic Projects**
- Participating in projects to optimize procurement processes.
- Analyzing cost-saving potentials and improving purchasing strategies.
- Supporting sustainability initiatives in procurement (e.g., Green Procurement).
- ** Master Data Management and Reporting**
- Recording and updating supplier and product master data in EasyJob.
- Preparing reports, analyses, and statistics for the procurement team.
- Maintaining and updating procurement databases and systems.
- ** Document Management**
- Managing and organizing supplier contracts, price lists, and orders.
- Maintaining a clear and easily accessible filing system.
- Documenting and archiving offers, orders, and correspondence.
- Providing administrative support for contracts, including follow-ups on NDAs or agreements and maintaining the contract register.
- ** Research and Trend Analysis**
- Conducting market analyses and research on new products or suppliers.
- Analyzing trends and new technologies in procurement.
- Preparing decision-making aids and reports for management.
- ** Project Support**
- Participating in project meetings and taking minutes.
- Assisting in maintaining project-specific databases.

**Your profile**:

- Currently enrolled in a degree program in Business Administration, Economics, Supply Chain Management, or a related field.
- Strong organizational skills with an eye for detail and accuracy in tasks such as invoice verification and data maintenance.
- Basic knowledge of procurement processes, supply chain operations, or related areas is a plus.
- Proficiency in MS Office, particularly Excel, and familiarity with procurement tools or systems (e.g., EasyJob) is an advantage.
- Analytical mindset with the ability to identify trends, conduct market research, and support decision-making processes.
- Good communication and interpersonal skills for collaborating with internal teams and suppliers.
- Proactive and independent working style with a problem-solving approach.
- Interest in sustainability and willingness to contribute to Green Procurement initiatives.
- Fluent in written and spoken English; German skills are a plus.
- Previous experience in procurement, supply chain, or administrative roles is a bonus but not required.

**Why us?**:

- Close collaboration with skilled teams and experienced project managers.
- A wide range of tasks where your leadership skills and hands-on mentality are valued.
- Team Engagement Initiatives - team-building activities, health and wellness drives, etc.
- Team Socials - team BBQs, season opening and closing parties.
- The opportunity to work in an international and multi-cultural team with collaboration across our offices in the Middle East and Germany.
- Collaborative and motivated working environment.
- Trusting and partnership-based cooperation across all units.
- An innovative and growth-oriented company with a matrix organizational structure and an open corporate culture.
- Further training opportunities and support in acquiring further qualifications as well as opportunities for further development in new technologies.

**About us**:
**BeWunder** is your turnkey partner specializing in **Event Production** and **Spatial Experiences**.

We create inspiring and unforgettable experiences for our clients and their guests. Our renowned and highly-skilled team of industry experts in both live events and permanent construction is well-versed in bridging the gap between vision and reality. We design, deliver and service complex, challenging, and large-scale projects in the field of museums and exhibitions, EXPO and brand pavilions, visitor and experience centers, digital art spaces, live events - both corporate and sporting, as well as conferences and multimedia shows.

Our passion lies in producing multisensory and immersive experiences, a perfect blend of new technologies and content, staged lighting and interactive elements.

With our international track record in Europe, the Middle East