Office Coordinator/assistant

At Maui Jim, you can expect, a unique culture, a well-known brand, and the opportunity to grow with a company that has a great reputation. We offer an inclusive, collaborative and “high touch” work environment that values the members of our ‘Ohana. We work hard to develop our leaders who in turn develop their team members to reach their full potential, and we are committed to building a team that focuses on solid customer service._
- If you would like to be part of an amazing adventure that is Maui Jim, check our current job openings and browse the site to learn more about our culture, benefits, and our Maui Jim 'Ohana Aloha~_

The overall objective of the department in which this position works is:
To strengthen our team in Braunschweig, you are responsible for the entire office organization by supporting the teams and different departments in all administrative tasks especially for our Senior Director Operations Europe.

The major function of this position is:
To oversee, execute and run organizational and administrative tasks and classic office organization for our Maui Jim European Headquarter in Braunschweig, Germany.

In order of importance, the principle responsibilities and duties of this position are:
Essential Duties:

- Hospitality Management: You welcome our international guests in a friendly and confident manner and take care of the preparation and follow-up of the meeting rooms, including catering and in-house communication.
- Office management: From mailroom management to ordering consumables and coordinating business trips, among other things.
- Facility management: You organize maintenance measures in the office, commission the relevant companies to carry out minor repairs and maintain contact with our existing service providers. You always keep an eye on the external impact of our location.
- Receiving telephone calls/messages and forwarding them to the appropriate employees (answering inquiries to the company to fulfil business requirements).
- You support our specialists and managers in organizational matters as required.

Other Duties:

- Coordinate Team activities to enhance Aloha Spirit and workforce atmosphere.
- Perform other work-related tasks as requested or required.

Desired Qualifications

A. Indicated below is the preferred education and experience for this position:

- Commercial training such as hotel management assistant, office management assistant or office clerk (f/m/d).
- Professional experience in a coordinative, administrative and communicative function - in office management or secretarial work, in office organization or commercial processing or as an assistant to the management.
- Conversation fluently in English and German and proficient in writing in both languages.
- Confident handling of MS Office programs.

In lieu of education, the following equivalent experience is preferred:
Characterized by a pronounced service orientation and hands-on mentality.

Can working with interdisciplinary teams of international origin.

B. Listed below are the particular skills preferred for this position:
Thinks outside of the box and is innovative.

Ability to work independently and make decisions.

Ability to prioritize and complete tasks in a timely manner.

Strong verbal and written communication.

Honest and full of integrity.

Aloha Spirit.

Languages German, English

Positive energy and attitude

You are reliable, committed, enjoy your work and want to make a difference.

Work Shift:
Special Language Requirement (If Applicable):
English (required), German (required)