Project and Administrative Coordinator

vor 5 Monaten

Munich, Deutschland Daiichi Sankyo Europe Vollzeit

The role will support the Commercial Operations Department Head as well as the department in all relevant projects all relevant, European projects and team communication strategies.

**Roles & Responsibilities**:

- Project coordination for Commercial Operations Europe Teams at Munich Headquarters - coordination of appointments, telco and webconferences, organisation of business trips (CWT), travel expenses, external and internal meetings and events
- Correspondence with international partners and affiliates
- Independently managing calendars as well as scheduling and confirming internal and external appointments including ordering catering and booking of meeting rooms
- Preparation of various excel files - sales data of business partners and powerpoint presentations related to management team meetings or special projects of department head
- Manage all departmental financial project related tracking, reconciliation, reporting and processing in SAP and related tools
- Preparing and generating of purchase requisitions (BANF) in SAP, tracking, process monitoring
- Supporting month-end, quarterly and year-end close financial processes and reporting
- Posting goods receipts/service performances and monitoring of project milestones plus adapting finance planning to actual project status
- Invoices review and processing, dealing with vendors
- Support of preparation and review of cost planning and phasing; Compilation and reporting of accruals in cooperation with the Project Managers
- Administrative contract management
- Back-up for colleagues (e.g. during holiday periods)
- Support in new projects, as well as ongoing projects, ensure accurate follow-up & timely adaptations of plans/milestones where needed
- Developing and further optimization of internal processesEnd-to-end responsibility for delivering internal events: planning, vendors onboarding, budget compliance and execution of events in collaboration with Project Managers
- Supporting new colleagues in settling down

**Education & Professional Experience**:

- Business Management Education such as certified business expert (kaufmännischer Fachwirt / Industriekaufmann/frau), certified business economist (Betriebswirt), or equivalent.
- Experience of at least 2 years in business management functions in mid-sized companies, authorities or associations
- Good Business management/project management skills
- Very good English skills (fluent knowledge of the spoken and written word)
- Good oral and written communication skills
- Good knowledge/understanding of financial/accounting processes and administrative/organisational procedures and systemsGood interpersonal skills, team-player behaviour
- Good organizational skills
- Independent and goal oriented working approach
- Great attention to detail and focus on flawless execution
- Capable to manage multiple tasks in parallel
- Demonstrates initiative
- Flexible and works well even under pressure
- Good interpersonal skills, team-player behaviour
- Good knowledge of Microsoft Office products (Word, Outlook, Excel, MS Project, Power Point)
- Very good knowledge of SAP system to support the internal requirements from DSE Finance

**Why work with us?**:

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