Project Administrator 1

vor 3 Wochen

Wiesbaden, Deutschland M.C. Dean, Inc. Vollzeit

Key Functions
- Work and collaborate with Program Management personnel on matters of business and contractual nature, such as preparation of proposal responses; preparation and monitoring of project deliverables; preparation and monitoring and project reporting; and addressing performance and/or funding issues
- Maintain proposal, project and contractual documentation including contract repositories
- Ensure compliance with contract requirements and perform all other position related duties as assigned
- Perform responsibilities as focal point for ongoing issue resolution, including commercial and federal compliance (terms and conditions), acceptance, and payment issues
- Responsibility for the administration of commercial and U.S. Federal contracts based on project milestones, to include responsibility for tracking and documenting change orders
- Develop and maintain tracking lists for proposal, deliverable, project and contract management for team reviews and compliance
- Responsible for ensuring team is compliant with project and contract requirements, deliverables requirements, and schedule requirements
- Assist Program Manager in preparation of monthly reports and other financial reports
- Organize project, proposal and contract meetings and assist in preparation of briefs, plans, spreadsheets, and other material
- Prepare documentation for employee permits, security, certification, travel requests
- Design, create, lay out, and produce technical documentation, including information sheets, reference guides, briefs, and presentations
- Convey complex information and concepts in appropriate fashion to audiences with different levels of technical knowledge
- Document and accurately capture information from meetings, conversations, and presentations
- Research, analyze, and cite reference materials from print and online sources
- Design professional document templates for internal and external use
- Develop schedules, outlines, and templates for various types of proposal and project documentation
- Write, edit, and proofread contract materials in response to client requests and requirements while meeting established schedules and deadlines
- Conceptualize graphics, figures, tables, and other presentation techniques to optimize impact of information provided
- Coordinate and assist with contract and proposal deliverables production, packing, and delivery (hard / soft copy) per RFP requirements

Key Qualifications / Skills
- A minimum of 3 years of business experience with proven experience in a technical field
- Bachelor's degree in Communications, Business, Education, English, or related field
- Experience in professional writing, editing, and document production required
- Excellent organizational skills and ability to work well under stress, despite numerous interruptions
- Accuracy and attention to detail
- Ability to work independently and resolve practical problems
- Must be an effective leader with excellent written and oral communication skills
- Ability to deal effectively and tactfully with a wide variety of individuals in person, via telephone and in writing
- Must have strong multitasking skills
- Must have strong computer skills in word processing, spreadsheets, databases, and interaction with customer portals and advanced knowledge of MS Office Suite
- Experience authoring responses to statements of work, staffing plans, past performance sections, management plans, and executive summaries

Beneficial Skills:

- Microsoft SharePoint, Visio, and Project
- Adobe software, including Acrobat Professional, Creative Suite
- Federal and DoD contract experience
- Some U.S. Government acquisitions experience
- Experience working with Government contract vehicles to include ID/IQs and Multiple Award Contracts (MAC)
- Knowledge of proposal preparation, contract or pricing functions, contract administration principles, industry practices, regulations and policies

Abilities
- Exposure to computer screens for an extended period of time
- Sitting for extended periods of time
- Reach by extending hands or arms in any direction
- Have finger dexterity in order to manipulate objects with fingers rather than whole hands or arms, for example, using a keyboard
- Listen to and understand information and ideas presented through spoken words and sentences
- Communicate information and ideas in speaking so others will understand
- Read and understand information and ideas presented in writing
- Identify and understand the speech of another person

Applicants for this position may be required to prove that they have received the COVID-19 vaccine or demonstrate that they have a valid religious or medical reason not to be vaccinated.

**EOE Minorities/Females/Protected Veterans/Disabled**
**VEVRAA Contractor

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