Operations Administrator

vor 6 Monaten

Stuttgart, Deutschland Menzies Aviation Vollzeit

Overview

The role is responsible for reporting daily sales and stock figures to suppliers.

Main accountabilities include:
Daily
- Daily data collection ensuring accurate input & corrections (where necessary) and closing out company systems (i6) ready for transmission.
- Liaise with Storage Operator for data transmission and reconciliation
- Production of daily and periodic reports.
- Maintain flight and sales volume data.
- Arrange visitor passes, both temporary & full (Airport Gateway).
- Communicate effectively with relevant suppliers & customers relating to stock accounting.
- Meet & escort site visitors including the delivery of site induction presentation.
- Assist site management in the recording of all HSE incidents.
- Flight schedule management in i6
- Review daily vehicle log sheets for accuracy and ensure continuity with the relevant system (i6)
- Receive & record customer fuel requests.
- Relay refuelling requests to operators.
- Investigate & action customer queries.
- Complete site purchase requests (IPOS)

Regularly
- Complete company staff labour report.
- Update operational activity tracker.
- Create weekly flight data
- Reconcile month-end losses/gains and communicate with Storage Operator
- Update Customers schedules and data
- Complete ITP report (customer sales)
- Draft and send sales volumes/activity reports to suppliers & customers
- Complete HSSE data statistics and reports
- Assist Manager with monthly pay and overtime
- Deliver HR data to HO and Group HR
- Archive and keep track of documents and data

Ad Hoc
- Updating forms and manuals - document history
- Petty cash and banking
- Record & track annual leave requests
- Taking and typing minutes of meetings
- Other duties as requested by the Manager

**Safety, Security and Compliance**

All employees have a responsibility and duty whilst at work to:

- Take reasonable care for the health and safety of themselves and of others who may be affected by their actions or omissions whilst at work.
- Co-operate with their manager / supervisor in order to allow them to perform or comply with any legal requirements imposed on the company.
- Not intentionally or recklessly interfere with or misuse anything provided by the company in the interests of health, safety or welfare reasons.
- Inform their manager / supervisor of any work situation, equipment or activity that represents a serious or immediate danger to health and safety.
- Report any hazards, near misses, incidents, accidents or dangerous occurrences to their manager / supervisor, who will then follow the procedures contained in this manual.
- Carry out work in accordance with information and training provided and any specific workplace health and safety rules or procedures.
- Fully understand the company health and safety policy.
- Attend training courses as may be arranged by the Company.
- Engage with MORSE and follow our code principles.

**Qualifications and Experience**
- Health and safety awareness and respect is essential.
- Must have a checkable five-year employment history
- High standard of numeracy and literacy skills required in addition to problem solving.

**Diversity**

Please be aware that as part of our recruitment process, we may look to use a variety of resourcing tools to help us understand your skills and experience in relation to the role. Please feel free to contact to recruiter below, if there are any reasonable adjustments to our process that you would like us to consider.

**Application Instructions

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