Company Secretary Assistant Luxembourg Office

vor 4 Wochen

Frankfurt am Main, Deutschland Deutsche Beteiligungs AG Vollzeit

DBAG Luxembourg was established in March 2023 and aims to grow to 9 - 10 employees over the next year. With its set up, DBAG begins to provide services in domiciliation, management, accounting and tax to multiple SPVs.

**These tasks await you**:

- Management of document execution process from start to finish. Arranging signatures on documentation, ensuring correct internal sign offs & following up with different teams.
- Responding to ad hoc queries from internal and external stakeholders in a timely manner and acting as a key point of contact in Luxembourg for such requests.
- Filing all relevant legal documents (electronically and physically, as needed).
- Assisting in the organisation of board and shareholder meetings.
- Maintenance of shareholder and RBE registers (and related LBR filings), internal databases and filing annual account approvals with the LBR.
- Assisting with other _ad hoc _administrative projects as necessary (legalisations, KYC requests, etc.).

**Skills and experience we are looking for**:

- Min. two years of work experience in Luxembourg as a company secretary assistant, paralegal or other relevant administrative role, preferably at an asset manager or a fiduciary company
- Experience of managing large numbers or requests and demonstrating a focus on managing priorities and meeting deadlines
- Proven ability to manage tasks through to completion
- Strong organisational skills and very good knowledge of MS office
- Fluent in English and preferably one or both of French and German
- Strong communication skills, hands-on attitude and service awareness
- Strong team-player, interested to establish relationship with colleagues in the various offices
- Solution orientated and enthusiastic
- Ability to prioritise effectively and work autonomously
- Self-starter and open personality

**What we offer**:
With around 100 employees, DBAG is one of the largest German private equity firms with offices in Germany, Italy and Luxembourg. Our success is based on a culture of professionalism and mutual respect.

We encourage innovation, motivation, professionalism and a pleasant working atmosphere and new joiners will benefit from a culture of collaboration, continuous learning and feedback. Joint celebrations or company offsites support these values.

Your induction is accompanied by a structured onboarding process. We value personal development and encourage participation in individual training opportunities. Flat hierarchies enable uncomplicated dealings with each other and create space to contribute your own ideas and to continuously develop yourself.

With the establishment of our Luxembourg office in March 2023, there will be a plethora of opportunities to shape and contribute to its build-up and growth. If you are attracted by a dynamic and fast-moving environment and look to be part of our growth story, we are excited to meet you

As of 24 November 2023

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