Executive Assistant

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Description and Requirements

Office of the VP & Chief Commercial Officer Europe

Location: Stuttgart, Germany

We are looking for a highly reliable, proactive and technology-minded Executive Assistant & Project Manager to support the VP & Chief Commercial Officer Europe.

This role represents the transition from a traditional Executive Assistant position into a Business Partner & Project Manager role.

We are looking for someone who thinks ahead, takes ownership, independently drives projects and gets things done. This is a hands‑on role with significant responsibility, autonomy and the opportunity to shape how we work.

This is not a Chief of Staff or Strategy Role. The focus is on execution, project management, coordination and turning leadership priorities into action. As AI, automation and digital tools continue to transform the way we work, the role will increasingly focus on project ownership, business coordination and higher-value responsibilities, while continuing to provide excellent executive support.

What You Will Do

Executive Support

• Act as a trusted partner and extension of the executive office, anticipating priorities and needs.
• Prepare executive briefings, presentations, communications and meeting materials.
• Coordinate leadership meetings, workshops, customer engagements and executive events.
• Manage calendars, travel and expenses with a high level of reliability and attention to detail.
• Build strong relationships across leadership teams and key stakeholders.

Project Ownership & Business Coordination

• Independently lead selected projects and initiatives from planning through execution and follow‑up.
• Coordinate stakeholders, actions, milestones and deliverables across teams and functions.
• Turn discussions and leadership priorities into clear actions and ensure follow‑through until completion.
• Maintain transparency on priorities, progress, dependencies and open actions.
• Support cross‑functional business initiatives and help identify and remove execution barriers.
• Take ownership and actively drive topics forward rather than simply coordinating or administering them.

AI & New Ways of Working

• Actively use AI, automation and digital tools to simplify and improve how the executive office operates.
• Identify activities and processes that can be automated, simplified or handled more efficiently with technology.
• Leverage productivity gains to take on greater project ownership and higher‑value responsibilities.
• Continuously explore new ways of working and help evolve the role as technology and business needs develop.

What We Are Looking For

• Experience in Executive Assistance, Business Support, Project Management or a comparable role.

Motivation to develop beyond a traditional EA position into a broader Business Partner & Project Management role.

• A strong ownership mindset, with the ability to work independently and proactively drive topics forward.
• The ability to anticipate needs and turn ideas and priorities into action.
• A highly reliable, structured and detail‑oriented working style, combined with a pragmatic and hands‑on approach.
• Confidence working with senior executives and multiple stakeholders in an international environment.
• Strong communication and relationship‑building skills across cultures, functions and countries.
• Sound judgment, professionalism and discretion when handling sensitive and confidential information.
• The ability to thrive in a