Team Assistant

Would you like to provide support in performing daily office activities and in the implementation of PR activities?

If you are interested in coordinating work in the office, apply

Our Company

Nippon Seiki Group is one of the world’s leading suppliers for the Automotive Industry with an innovative product range in Driver Information Systems. Our passion and goal is deliver instrument panels and display modules with high quality, readability and reliability throughout the entire lifecycle of a car.

Being market leader in high-end Head-Up Display, Nippon Seiki is a benchmark to the industry for middle and high segment automobile brands.

Our 15.000 employees all over the globe strive every day to design, develop and produce high-end product solutions for our customers. Working closely with larger international automotive manufacturers, from the early life stage of new car models to the manufacturing process, we operate at the center of next generation driver information systems development.

Nippon Seiki (Europe) B.V (NSEU) has been established in 2002 and is a fully owned subsidiary of Nippon Seiki Co. Ltd., based in Nagaoka, Japan. Our European headquarter is located in Hoofddorp – The Netherlands. We focus on the European automotive market with our engineering sites located close to the industry in Munich, Rüsselsheim, Paris and Redditch (UK) and a software development office in Gdansk.

Your profile

• Very good organizational skills
• Able to work in a fast-paced environment
• Communication skills
• Time management skills
• Proactive in an independent role
• English ang German languages fluency
• MS Excel and Word proficiency
• Similar experience in an administration role – at least 2 years

Key responsibilities

• Welcoming & assisting visitors
• Answering and forwarding of telephone calls in German & English
• Management of office equipment, electronic components, work equipment, beverages and fruit
• Processing of incoming and outgoing mail
• Shipping of packages and parcels, including to third countries with customs declaration
• Relocation of expats from Japan (HQ): Residence enquiries, residence permit, family reunion, recognition of the driver’s license and assistance with hearings and applications
• Creation and administration of access cards
• Administration of the electronic key card
• Fleet management: ordering new cars, returns, changing tyres, damage repairs
• Travel management: online travel portal administrator, review of travel costs
• Support for the HR team, generating references, work confirmations etc.
• Support for the finance department and approval of invoices
• Travel expenses
• Event management: organization of Christmas party, summer party, Oktoberfest etc.

Our Offer

• A competitive salary
• A pleasant working environment with strong focus on flexibility and work-life balance
• Working with state-of-the-art technologies on development of premium brand cars
• A chance to boost up your career in a multi-national company
• Participation in a benefits program consisting of premium health insurance package, sports card, multi-benefit cafeteria system, life and accident insurance, English classes
• Bonus programs i.e. vacation payment, yearly bonus, employee awards
• Additional vacation days
• Relocation package