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Office Manager and Executive Assistant
vor 3 Monaten
Administration
Berlin,
Germany
Do you want to develop your career in a growing entrepreneurial pharmaceutical company in downtown Berlin?
This is an exciting opportunity to join our bustling Berlin office and take a proactive approach to the day-to-day running of the office.
At Shionogi we believe in doing things differently. In Europe, our unique DNA combined with our Japanese roots drives a strong and rapidly growing European operation. Central to our business is the real belief that 'everybody counts'. That means that everybody in the organisation is valued for their personal contribution. We actively develop and support our employees to be the best they possibly can, building on their skills and adding new capabilities for themselves.
We have a history and heritage of providing critical medicines for over 145 years. Our driving focus is caring about people and "Putting Patients First". We believe and live our values. For you this means we offer early responsibility and opportunity to develop into the role, in a contemporary and fun place to work.
You will join our German team in the heart of Berlin to support with office management as well as acting as the Executive Assistant to our General Manager to manage and maintain our General Manager's schedules, appointments and travel arrangements. Some other main duties will include:
- Providing a proactive day to day office and admin management service, including being the first point of contact for all office enquiries
- Acting as IT coordinator for the office and working with our European IT team to resolve any issues.
- Instigating, preparing and running weekly update meetings with the General Manager to ensure thorough understanding of the issues and matters dealt with or coming up
- Being responsible for Health and Safety for the office
If you can take on any challenge with a smile, we want you in our team. This is an exciting role for someone who likes to keep busy and be an integral part of a close-knit team. For this position we are also looking for you to have:
- Proven experience within office administrator and/or Executive Assistant roles with the desire to learn and develop into a full office manager role in due course
- Excellent written and oral communication skills in English and German
- Ability to work on multiple tasks and achieve goals
- A high level of practical common-sense, with the ability to analyse and solve problems
- Be a highly collaborative team player
Ideally you will also hold a bachelor's degree and a health and safety qualification although this is not a pre-requisite.
If this sounds like you, please apply. We look forward to hearing all about you.
