Medical Building Administration Support

vor 2 Wochen

Putzbrunn, Deutschland W.L. Gore & Associates Vollzeit

About the Role:

We are looking for a professional, highly motivated and proactive Administrative Support Professional (f/m/d) to join the Building Admin Team as part of the global Gore Medical Administrative Function.

This role is focused on supporting a Gore facility as first point of contact for Associates and external visitors.

Work will include supporting the plant leader, teams, projects, and processes as necessary to move critical work forward within the building.

The Building Admin Support will provide an optimal customer and Associate experience and ensure outcomes are achieved and realized through our culture and promise.

This position will be located at our facility in Putzbrunn near Munich, Germany, full-time and facility based.

Responsibilities:

  • Engage with and support internal and external customers in a variety of ways: inperson, virtually, within secure Gore facilities; locally and globally
  • Anticipate and proactively assist with administrative tasks: manage calendars, coordinate travel, schedule and coordinate conference rooms and equipment, generate, proofread and distribute correspondence, communications and reports, ensure data and intellectual property confidentiality, maintain databases, prepare and edit presentations, track and file expenses, maintain files (electronic and physical) and answer and direct calls appropriately
  • Ensure timely follow through and completion of tasks, projects, communication, and correspondence while utilizing current technology, tools, and platforms/systems to support your team(s)
  • Coordinate both inperson and virtual meetings and special events with the following: meeting logistics, agenda and content creation, general meeting support, meal ordering/coordination, technology platforms and audio/visual coordination, travel management, facility and/or external venue accommodation, etc.
  • Anticipate and evaluate the needs of team(s) and projects; respond with proactive and creative solutions to requests
  • Adapt to everevolving business needs and be able to change direction with cooperation and flexibility
  • Implement, coordinate, and participate in process improvement initiatives
  • Collaborate with diverse teams and communicate complex information across teams
  • Develop a strong network and partnerships; leverage relationships with your teammates to move business processes forward
  • Professionally represent Gore and work effectively as part of a global team

Required Qualifications:

  • Minimum 3 years of experience in one of the following roles: administrative support, executive assistant, receptionist, professional teaching, or customer service focused role
  • Fluent in English and local language
  • Customer service and professionalism: demonstrated ability to maintain confidentiality, discretion, adaptability, and exercise independent judgement
  • Communication skills: demonstrated ability to effectively communicate through: telephone, written communication, verbal, virtual and inperson
  • Strategic and proactive administrative support: demonstrated ability to prioritize, solve problems, strategically coordinate and collaborate to meet business needs with high attention to detail, organization and selfdirection
  • Project management and coordination: demonstrated experience in project follow through, managing multiple priorities and creating deliverables
  • Diversity, Equity and Inclusion: demonstrated ability to provide approachable, engaged and selfaware support to global Associates
  • Ability to travel up to 5% of work time between local facilities and/or occasionally to offsite meetings or events

Desired Qualifications:

  • Accredited professional certifications
  • Knowledge in additional apps/platforms such as Microsoft Teams, SharePoint, Forms, Lists, Power BI, Planner, PeopleSoft, Mural, Canva, etc.

What We Offer:

Our success is based on the capability and creativity of our Associates, and we are proud to offer a comprehensive and competitive total rewards program that supports your everyday and helps you build your tomorrow.

We believe in the strength of a diverse and inclusive workplace. With diverse perspectives, ideas and experiences, we uncover new possibilities and make a greater impact in the world.

We are proud of Associates for building on our rich history of innovation, upholding our values and supporting an inclusive work environment where we treat each other and our external partners with fairness, dignity and respect.

**#LI-ENL

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