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Agency Assistant

vor 4 Monaten

Munich, Bayern, Deutschland COBE Vollzeit
Agency Assistant / Office Manager


Do you like to plan your workday so it fits your current situation, your strengths, your personal preferences best? Are you a perfectionist that loves to have a really good work-life-balance? You're more than welcome as COBE's new Agency Assistant.

What you'll do

  • You'll be managing all maintenance tasks and instruct necessary service providers
  • You'll be searching for and seizing rental opportunities for our office, like video or foto shoots etc.
  • You'll be delivering a welcoming hospitality experience for all our guests
  • You'll be managing moves to different offices including the selection of the moving company, the involvement of the employees and the setup at the new office, but don't worry as we just moved to our new one
  • You'll be handling incoming invoices and payments (except salaries) and preparing them for the tax/accounting agency
  • You'll manage physical receipts and their storage
  • You'll handle expense requests and ensure that our expenses stay within the planned budgets
  • You'll be participating in the creation of Plan numbers and work closely with our controller and our CFO / CEO
What you bring

  • As most of the communication with external service providers will take place in German, it is crucial to have fluent German, and good English skills for communications with our Croatian peers
  • You are a well organized person that loves to work with certain structures and workflows, because made sure that they help with your responsibilities
  • You are experienced with the Google suite or with MS office
  • You enjoy working with different people and thus have a clear understanding of good communication
  • You are known for your selfmanagement skills and enjoy a good mix of autonomous and teamwork
Nice to haves

  • You are experience in preparatory bookkeeping
  • You enjoy being a host and have worked in the gastronomy
What we offer

  • You'll have amazing freedom in planning and organizing your workday, because you can work hybrid and don't have core working hours, as long as you can meet your responsibilities
  • No, we don't have strict hierarchies, every idea and every voice matters
  • You have a very versatile set of responsibilities and thus will learn a lot of skills
  • You'll work with a passionate and knowledgable team, with whom you can solve even the most complex problems
  • Each year you'll get one vacation day extra
  • You want to educate yourself? We got you covered with our yearly education budget
  • We have very prestigious clients and projects where you can grow, learn and show your expertise