Corporate Secretary

vor 1 Woche

Sankt Julian, Rheinland-Pfalz, Deutschland EXANTE Vollzeit

Responsibilities

  • To serve as a Corporate Secretary for XNT Ltd which includes attending Board Meetings, handling meetings related documentation, assisting in scheduling Board Meetings and communicating with the Board members if needed.
  • Documentation and

Record Keeping:
Maintain the companies statutory registers and records, encompassing the register of shareholders, directors, and other relevant documentation.

  • Compliance Department Meetings Coordination: Organize and prepare compliance department meetings, including scheduling, creating agendas, tracking action items and taking minutes.
  • Reporting: Help with the preparation of monthly reports for senior management and regulatory bodies that reflect the compliance status of the firm.
  • Communication: It would be helpful to facilitate effective communication internally within Compliance and with other departments as needed, as well as track external communication with regulatory bodies, consultants, legal advisors etc.
  • Support Compliance Initiatives: Provide administrative support for compliance projects, such as implementing new regulations or rolling out compliancerelated software or training programs.
  • Training Coordination: Support in arranging training sessions for staff on compliance matters, including the scheduling and tracking of mandatory compliance training.
  • Compliance Audits: Assist the compliance team in compliance audits and reviews, and help compile information requested by auditors or examiners.
  • Internal Databases: Help track internal requests and projects on Kissflow, Confluence & Jira.

Requirements:

  • Higher education
  • Advanced English
  • Previous experience working as an Executive Secretary is a plus
  • Attention to detail
  • Integrity
  • Ability to work in a fastpaced environment

Personality / Mindset

  • Integrity
& loyalty

  • Team player with advanced communication and collaboration skills
  • A handson, can do attitude always looking for solutions and thinking out of the box
  • Overachiever mentality
  • Capability to work and succeed in the fast pace and everchanging environment

Benefits

  • Competitive salary & performancebased bonus programs
  • Corporate benefits (choose your preferred options)
  • Truly inspiring culture, pleasant and informal work environment
  • Ongoing education & training programs
  • Opportunity to network and connect in the Corporate Events
  • Global career opportunities
  • Benefits/perks listed above may vary depending on the nature of your employment with the company and the country where you work

  • Corporate Secretary

    vor 2 Monaten

    Sankt Julian, Deutschland EXANTE Vollzeit

    **Responsibilities** - To serve as a Corporate Secretary for XNT Ltd which includes attending Board Meetings, handling meetings related documentation, assisting in scheduling Board Meetings and communicating with the Board members if needed. - Documentation and Record Keeping: Maintain the companies statutory registers and records, encompassing the register...