Corporate Secretary

**Responsibilities**
- To serve as a Corporate Secretary for XNT Ltd which includes attending Board Meetings, handling meetings related documentation, assisting in scheduling Board Meetings and communicating with the Board members if needed.
- Documentation and Record Keeping: Maintain the companies statutory registers and records, encompassing the register of shareholders, directors, and other relevant documentation.
- Compliance Department Meetings Coordination: Organize and prepare compliance department meetings, including scheduling, creating agendas, tracking action items and taking minutes.
- Reporting: Help with the preparation of monthly reports for senior management and regulatory bodies that reflect the compliance status of the firm.
- Communication: It would be helpful to facilitate effective communication internally within Compliance and with other departments as needed, as well as track external communication with regulatory bodies, consultants, legal advisors etc.
- Support Compliance Initiatives: Provide administrative support for compliance projects, such as implementing new regulations or rolling out compliance-related software or training programs.
- Training Coordination: Support in arranging training sessions for staff on compliance matters, including the scheduling and tracking of mandatory compliance training.
- Compliance Audits: Assist the compliance team in compliance audits and reviews, and help compile information requested by auditors or examiners.
- Internal Databases: Help track internal requests and projects on Kissflow, Confluence & Jira.

**Requirements**:

- Higher education
- Advanced English
- Previous experience working as an Executive Secretary is a plus
- Attention to detail
- Integrity
- Ability to work in a fast-paced environment

**Personality / Mindset**
- Integrity & loyalty
- Team player with advanced communication and collaboration skills
- A hands-on, can do attitude - always looking for solutions and thinking out of the box
- Overachiever mentality
- Capability to work and succeed in the fast pace and ever-changing environment

**Benefits**
- Competitive salary & performance-based bonus programs
- Corporate benefits (choose your preferred options)
- Truly inspiring culture, pleasant and informal work environment
- Ongoing education & training programs
- Opportunity to network and connect in the Corporate Events
- Global career opportunities
- Benefits/perks listed above may vary depending on the nature of your employment with the company and the country where you work