Administrative Assistant support for EPSYLON

About the FHSEThe University of Luxembourg is an international research university with a distinctly multilingual and interdisciplinary character.The Faculty of Humanities, Education and Social Sciences (FHSE) at the University of Luxembourg brings together expertise from the humanities, linguistics, cognitive sciences, social and educational sciences. People from across 20 disciplines are working within the Faculty. Along with the disciplinary approach a very ambitious interdisciplinary research culture has been developed. The faculty's research and teaching focuses on social, economic, political and educational issues with the common goal of contributing to an inclusive, open and resourceful society.Your roleEPSYLON is a collective of 13 cutting-edge experimental laboratories in various fields of psychology research at the Faculty of Humanities, Education and Social Sciences.EPSYLON brings together research teams from a variety of backgrounds to systematically facilitate interdisciplinary research and advance behavioural and cognitive sciences.The network coordinates, promotes and advances experimental psychological research in Luxembourg and holds leading expertise in the design of cutting-edge research facilities. EPSYLON is a unique faculty structure for research, but also training at BSc, MSc and PhD levels.See: EPSYLON - FHSE - University of Luxembourg I Uni.lu Responsabilities:First contact point for researchers, suppliers, students and volunteers involved in experimental researchInterface between researchers and central services for finance-related requirements and regulations (e.g.: VAT, depreciation of fixed assets, UL-internal processes and roles, procurement and legal requirements) and HR-related regulations (student helpers, trainees, experts financed via EPSYLON budget)Assisting the Director and Council members in the coordination and optimal use of the 11 labs and the equipment and facilities.Ensuring transparent communication internally and externallyOrdering, reception, monitoring and dispatching of goodsTracking budget and expensesDispatch room access requestsRoom bookingsWelcoming volunteers involved in the testsCatering organisationEvent organisationPreparing meeting minutes Your profileProven experience as an Administrative AssistantStrong service-oriented and problem-solving mindsetDiplomacy and communication skillsSense for organisation and detailICT skills (EXCEL, SAP an asset)Flexibility to react to urgencies and to interact with a large variety of peopleExcellent communication skills, service oriented, team playerProfessional and collegial, reliable, can do attitudeBusiness English and French, knowledge in German is an asset We offerMultilingual and international character. Modern institution with a personal atmosphere. Staff coming from 90 countries. Member of the "University of the Greater Region" (UniGR)A modern and dynamic university. High-quality equipment. Close ties to the business world and to the Luxembourg labour market. A unique urban site with excellent infrastructureA partner for society and industry. Cooperation with European institutions, innovative companies, the Financial Centre and with numerous non-academic partners such as ministries, local governments, associations, NGOs …How to applyApplications should include:Curriculum VitaeCover letterEarly application is highly encouraged, as the applications will be processed upon reception. Please apply ONLINE formally through the HR system. Applications by Email will not be considered. All qualified individuals are encouraged to apply. In line with our values, the University of Luxembourg promotes an inclusive culture. We encourage applications from individuals of all backgrounds and are dedicated to upholding equality and respect for our employees and students. General information:Contract Type: Fixed Term Contract 12 MonthWork Hours: Full Time 40.0 Hours per WeekLocation: Belval CampusInternal Title: Administrative assistantJob Reference: UOL07831 .