Working Student | Office Management

vor 1 Monat

Cologne, Deutschland DeepL SE Teilzeit

DeepL, Europe's leading AI company since 2009, is dedicated to breaking down language barriers and bringing cultures closer together. Our expertise in AI and neural networks has enabled us to create cutting-edge communication technologies for businesses, including the acclaimed DeepL Translator which offers 30+ languages, and DeepL Write, our AI writing companion. Our core offering includes a suite of products and tools made for businesses to communicate more effectively, both internally and with their customers around the globe.

Our goal is to become the global leader in Language AI and build products that help drive better communication, drive connection, and make real-life impact. To do that, we need talented people, like you, who want to be a part of this exciting journey. If you're ready to work with a dynamic team and build your career in the fast-moving AI space, DeepL is your next destination.


What sets us apart
We are committed to innovation and to a nurturing work environment. Founded by developers and researchers, we spend a lot of time actively reviewing the latest trends in generative AI and software engineering. Known for pioneering AI technologies, we dive deep into cutting-edge research to create not only translations, but advanced language solutions. Combining our use of modern technology, comprehensive employee benefits with our open and welcoming work culture is what sets us apart.

When we tell people about DeepL as an employer, the reactions are overwhelmingly positive. Maybe it's because of the products that have helped countless people worldwide, or maybe it's because of our shared goal of improving communication for individuals and businesses worldwide. What we're certain of is this: being part of DeepL means joining a team committed to innovation and the well-being of its employees.


Meet the team behind this journey

We are looking for you to support the Office Management Team with many topics. You will work independently and as part of our team. Initiative, a healthy hands-on mentality, and strong communication skills are necessary to manage your tasks.


Please note this position will require you to be present in our Cologne office on a regular basis.

Your Responsibilities 

Onboarding our new DeeopLe, you will help the Office Onboarding Team with their tasks likecreating accounts with our third-party providerssending out hardware and onboarding packages communications with new employees troubleshooting Working on Jira tickets, emails and solving issues likepurchasing hardware and office supplies for employees all around the worldadministrative registration of employees with third-party providerssupport employees with information about processes and standardsmanage pick-ups and mailings of hardware.Knowledge management, with the help of the Office Team you willcreate, review and revise of our internal knowledge managementcreate, review and revise the internal process documentation


Qualities we look for

You enjoy working on administrative tasks and are eager to learn. Some experience as an Office Manager or similar administrative roles is a plus, but no a must.You are open, friendly and enjoy communicating digitally and in person.You like to work in a team and don't lose your positivity and good mood, even on a hectic day.You feel comfortable with MS Office applications (Word, Excel, Power Point), experience with Confluence, Jira and Slack is desirable.We are looking for someone to support the team in the Cologne Office on site.Very good English skills, both written and spoken, and good German skills, both written and spoken.


What we offer

Diverse and internationally distributed team: joining our team means becoming part of a large, global community with people of more than 90 nationalities. We're more than just colleagues; we're a group of professionals with a shared mission to connect diverse cultures. Our global presence is growing–we've doubled in size nearly every year, with our employees based in the UK, Germany, the Netherlands, Poland, the US, and Japan, and we continue to expand our network.Open communication, regular feedback: as a language-focused company, we value the importance of clear, honest communication. We value smooth collaboration, direct and actionable feedback, and believe that leading with empathy makes us better together.Remote work, flexible hours: whether you're near or in our hubs in cities like Cologne, Berlin, Amsterdam, London, Austin, or Tokyo, or prefer the comfort of your own home, you decide where your office is. We offer remote opportunities, flexible working hours and trust in your productivity, all in sync with your team's general locations and time zones to foster effective and seamless collaboration. Our aim is to integrate your work with your lifestyle, ensuring a balance that respects both your needs and our operational requirements.Regular in-person team events: we bond over vibrant events that are as unique as our team, from local team and business unit gatherings, to new-joiner onboardings, to company-wide events that bring us all together–literally.Monthly full-day hacking sessions: every month, we have Hack Fridays, where you can spend your time diving into a project you're passionate about and get the opportunity to work with other teams–we value your initiatives, impact, and creativity.Comprehensive health insurance: your health comes first. With our comprehensive insurance, we'll make sure you're covered from head to toe.Annual learning budget: because we never stop learning, we’ve set up an annual budget for your professional development—pick a learning path which contributes to your career development and we'll back you up.


If this role and our mission resonate with you, but you're hesitant because you don't check all the boxes, don't let that hold you back. At DeepL, it's about the value you bring and the growth we can foster together. Go ahead, apply—let's discover your potential together. We can't wait to meet you


Please make sure to send your application in English.

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