Executive Administrative Assistant

We see a future where everyone can live and move without limitations. That’s why we are developing technologies, systems and concepts that make vehicles safer and cleaner, while serving our communities, the planet and, above all, people.

Forward. For all.

Magna is more than one of the world’s largest suppliers in the automotive space. We are a mobility technology company built to innovate, with a global, entrepreneurial-minded team. With 65+ years of expertise, our ecosystem of interconnected products combined with our complete vehicle expertise uniquely positions us to advance mobility in an expanded transportation landscape.

We are looking for an Executive Administrative Assistant (m/f/d) based in Munich. In this crucial role, you provide first class support to the Senior VP of Corporate R&D.

• Extensive administrative experience (preferably assisting executives) 
• Must be bilingual English / German 
• Must have advanced Microsoft office and explicitly Outlook skills 
• Excellent organizational skills 
• Proven ability to work independently  
• Excellent communications skills 
   

• Manage complex calendars with an understanding of business priorities, coordinate and organize the periodic internal meeting and business activity. 
• Book domestic and oversea business trips, including flights, rental car, accommodation etc. 
• Proactive and effective communication with different departments and coordination with the cross functional team. 
• Coordinate programs, events, and conferences. 
• Schedule facilities and catering, issue information/invitations, coordinate speakers, etc. within event budget. 
• Coordinate and arrange meetings, prepare agendas, reserve and prepare facilities, and record meeting minutes as necessary. 
• Assist with video conferencing set-up and use. 
• Monitor emails in the executive email box that may be confidential in nature, and make sure they are routed to the appropriate person for a response. 
• Prepare various technical presentations with minimal direction. 
• May conduct research and compile data for consideration and presentation by the executive. 
• Review invoices and prepare for processing. 
• Maintain files for controls, budgeting, and other analytical purposes. 
• All other duties, special projects, and tasks as assigned.  

• Bachelor’s Degree in Business Administration or equivalent

At Magna, you can expect an engaging and dynamic environment where you can help to develop industry-leading automotive technologies. We invest in our employees, providing them with the support and resources they need to succeed. As a member of our global team, you can expect exciting, varied responsibilities as well as a wide range of development prospects. Because we believe that your career path should be as unique as you are.

• Corporate culture defined by innovation, involvement, and teamwork
• Long-term perspectives in an international company
• Attractive framework conditions for further training
• Profit participation in the company's success
• Home office options and flexible working hours
• Employee and Family Assistance Program (childcare, health promotion, leisure and sports activities, benefits in everyday life)
   

Interested? We are looking forward to your application.

At Magna, we believe that a diverse workforce is critical to our success. That’s why we are proud to be an equal opportunity employer. We hire on the basis of experience and qualifications, and in consideration of job requirements, regardless of, in particular, color, ancestry, religion, gender, origin, sexual orientation, age, citizenship, marital status, disability or gender identity. Magna takes the privacy of your personal information seriously. We discourage you from sending applications via email to comply with GDPR requirements and your local Data Privacy Law.