Administrative Support Assistant

Join our team

European XFEL is an international non-profit company located in the Hamburg area in Germany. It operates a 3.4 km-long X-ray laser, which produces X-rays of unique quality for studies in physics, chemistry, the life sciences, materials research and other disciplines. The diverse scientific facilities at European XFEL enable scientists from across the globe to carry out a wide range of experimental techniques.

For our Data Department we are looking for an

Administrative Support Assistant (f/m/d)

The position

Support the Data Department Head in:

Organization of committee meetings and working groups Collation and drafting of documents Maintaining an overview of finances including preparing budgets and forecasts Translations German/English Calendar and travel management

Support the Data Department Group Leaders in:

Preparation of recruitment procedures and hiring Preparation of large-scale procurement projects Preparatory activities for collaboration and third-party funding contracts Organising workshop and events Coordinating significant common

Requirements

Bachelor degree in administrative field At least five years of experience in substantive and relevant administrative, secretarial, clerical, or other responsible work which provides evidence of the knowledge, skills, and abilities necessary to successfully perform the duties of the position Excellent organisational and communication skills, with meticulous attention to detail Capability to work independently under pressure, handling routine and non-routine administrative matters following established procedures Ability to engage effectively at all levels within the organisation and collaborate in a diverse team setting Proficient in MS Office applications (Outlook, Word, Excel) and comfortable navigating various software programs Excellent English language skills, as well as strong German language skills

For additional information, please contact Steve Aplin () .

Working place will be Schenefeld in the Hamburg metropolitan area. General information on working in Germany, the Hamburg area and the European XFEL can be found under .

---