Transfer Agent

Pictet is an investment-led service company, offering wealth management, asset management and related services.

We are an independent investment partnership known for our long-term mindset, responsible approach to business and entrepreneurial spirit. These principles have defined us since 1805. For our clients, colleagues, and wider society, we always aim to do the right thing and honour our commitment to enduring quality.

With more than CHF 686 billion in assets under management or custody as of December 31st 2023, Pictet is today one of the leading Europe-based independent wealth and asset managers.

The Group is headquartered in Geneva, where its activities began, and employs more than 5000 employees. With 30 offices, it is also present in Amsterdam, Basel, Barcelona, ​​Brussels, Dubai, Frankfurt, Hong Kong, Lausanne, London, Luxembourg, Madrid, Milan, Monaco, Montreal, Munich, Nassau, Osaka, Paris, Rome, Shanghai, Singapore, Stuttgart, Taipei, Tel-Aviv, Tokyo, Turin, Verona, Shanghai, New York and Zurich.

The Pictet Group is one of the world’s leading independent wealth and asset managers. Founded in 1805 and headquartered in Geneva, Switzerland, the Group is represented at 30 offices in financial centres worldwide, and currently employs over 5200 people. Pictet has been present since 1989 in Luxembourg, where it employs over 700 people.

FundPartner Solutions provides a full suite of fund administration and private label funds services. The global team of industry experts specialises in fund domiciliation, registration and governance, as well as risk compliance and investment management services.

Technology & Operations design and integrate software applications ranging from portfolio management systems, trading platforms to banking and corporate solutions. The division is responsible for some of the Group’s key innovations while sustaining business operations and developing custodian and funds administration services.

Today, FPS Europe employs around 200 staff in Luxembourg and is seeking to recruit a Transfer Agent for Daily and Late Shift position.

As part of the Transfer Agent unit and more specifically the Dealing Team, your main role will be to manage the daily execution of transactions (subscriptions, redemptions, transfers, switches, reports) on UCI shares, as well as for monitoring transactions until settlement.

Daily shift is starting around from 8.00am to 6pm base on the daily activity.

Late shift is starting around from 1.00pm to 10pm base on the daily activity.

Responsibilities:

• Entering and checking orders for UCI share subscriptions/redemptions, transfers and conversions.
• Recording and monitoring cash and fund securities transactions together with the Reconciliation unit of the custody bank.
• Preparing and sending out confirmations and reporting (on fund flows) to promoters, distributors and other fund intermediaries.
• Understanding and booking corporate actions (issues, splits, mergers, liquidations, etc.).
• Responding to different requests from clients (inside and outside the Group) to guarantee that a quality service is provided that meets the requirements of demanding clients.
• Managing client commissions for in-house and third-party funds.

Qualifications and experience:

• University degree (min BAC +3), specialising in Economics or Finance, or equivalent knowledge gained through work experience.
• Min 5 years’ experience in a similar position.

Specific knowledge:

• In-depth understanding of fund administration and transfer-agent processes.
• Knowledge of Multifonds software will be considered as an advantage 
• Experience of managing special funds with periodic NAV calculation and weekly, monthly, quarterly subscription/redemption schedules, cut-off dates, etc. 
• Knowledge of advanced features of MS Excel
• Available to work during off-hours and in shift (early / late)

Language skills:

• French and English are both mandatory

Personal qualities:

• Extremely rigorous in checking, sending, confirming and monitoring orders.
• Flexible and versatility 
• Resistant to stress.
• Enthusiastic and able to show initiative in solving problems.
• An enquiring mind and an ability to learn new things quickly.

We will not accept any CVs from agencies.

In accordance with the provisions of the Luxembourg law of 23 July 2016 amending the law of 29 March 2013, candidates may be required to provide an extract from their criminal record. This document, issued by the authorities, must not be older than three months. Such a document will be requested with the aim of carrying out a character check on candidates, bearing in mind the area of activity of our establishment and, more particularly, the tasks described in the job description.

Flexible and modern ways of working

As a responsible and supportive employer, we promote the well-being of our employees through a set of flexible working arrangements, ranging from a work-from-home policy for eligible functions to opportunities for annualised part-time leave and extended parental leave.

Pictet is an equal opportunity employer and is committed to creating a diverse environment. We respect all individuals and seek their inclusion in the workplace.