Legal Personal Assistant

You will be responsible for overseeing the schedule, email correspondence, and agenda of a Partner at the firm. Your tasks will include managing travel arrangements, accommodations, and scheduling meetings. You will be in charge of coordinating and planning various events and commitments, including...

Description

• You will be responsible for overseeing the schedule, email correspondence, and agenda of a Partner at the firm.
• Your tasks will include managing travel arrangements, accommodations, and scheduling meetings.
• You will be in charge of coordinating and planning various events and commitments, including handling registrations.
• Acting as the main contact person for clients and internal departments, you will ensure seamless communication.
• Updating and maintaining the client database will also be part of your duties.
• General secretarial and administrative tasks like responding to emails and phone calls will be within your purview.
• You will participate in project management initiatives as required.
• Upholding the confidentiality of both client and firm-related information is essential.
• Drafting various documentation ranging from correspondence to legal paperwork and presentations will be part of your responsibilities.
• Submitting necessary documents to the Luxembourg Business Registers is also a task you will be handling.

Profile

• You must have 5-8 years of experience in roles like Administrative Assistant, Executive Assistant, or Personal Assistant. You should have previous work experience in a Luxembourg law firm or a similar setting.
• You need exceptional communication skills in both French and English, with knowledge of German being a plus.
• A secretarial degree or equivalent qualification is required.
• Proficiency in Word, Excel, PowerPoint, and Outlook is essential.
• Trustworthiness, discretion, organizational skills, and the ability to maintain confidentiality are crucial.
• You should have quick problem-solving abilities and be flexible in your approach.
• Teamwork is important, but you also need the capability to work independently.
• Effective multitasking and prioritization skills are necessary.
• Excellent time management skills are required to deliver high-quality work within strict deadlines.

Offer

• Your role involves working with our client on an ongoing basis
• You will participate in internal training sessions and be exposed to career advancement opportunities
• You will have the opportunity to work in a conveniently situated office with great access to public transportation
• You will be employed by a renowned company that has experienced significant growth in the past nine years
• You'll have the option for remote work depending on your needs
• You will collaborate with teams from different countries, ensuring a vibrant and diverse working atmosphere

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