Virtual Assistant

vor 1 Monat

Berlin, Deutschland U Trust Insurance Agency LLC Vollzeit

Company Overview:
U Trust Insurance Agency LLC is a rapidly growing insurance provider with operations across 28 US states. We are committed to delivering excellent customer service and innovative solutions to meet our clients' needs. As we continue to expand, we are seeking a skilled and dedicated Virtual Assistant to join our team. This is a fully remote position that offers an exciting opportunity to work with a diverse and dynamic team.

Position Overview:
We are looking for an organized, proactive, and detail-oriented Virtual Assistant who is fluent in both English and Ukrainian or Russian. The ideal candidate will support the company's executives and administrative staff by handling various tasks, ensuring smooth day-to-day operations, and assisting with internal and external communications. This role requires someone who can work independently, manage multiple priorities, and thrive in a fast-paced environment.

Key Responsibilities:

  • Manage and organize schedules, appointments, and meetings for executives
  • Assist with email management, including drafting, responding, and organizing emails
  • Conduct research and provide summaries or reports as needed
  • Prepare documents, presentations, and spreadsheets
  • Support with project management and follow up on action items
  • Assist in coordinating remote events, meetings, and communications
  • Maintain and update databases, CRM systems, and other digital platforms
  • Handle ad-hoc administrative tasks and projects as assigned
  • Provide excellent customer support and service when interacting with internal and external clients


Qualifications:

  • Proven experience as a Virtual Assistant, Executive Assistant, or similar role
  • Fluent in English and Ukrainian/Russian (both written and spoken)
  • Strong organizational and time management skills
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace
  • Experience with communication tools like Zoom, Microsoft Teams, and Slack
  • Familiarity with CRM and project management software is a plus
  • Strong attention to detail and problem-solving skills
  • Ability to work independently, meet deadlines, and manage multiple tasks simultaneously
  • Excellent written and verbal communication skills

Work Hours:
The work schedule for this position is Monday to Friday, from 8 am to 4 pm Pacific Time.

Benefits:

  • Competitive salary based on experience
  • Fully remote work with flexible scheduling
  • Opportunities for professional development and career growth
  • Collaborative and supportive team environment

How to Apply:
Please submit your resume and a cover letter detailing your relevant experience for the above mentioned position.

Note: We appreciate all applications, and we will thoroughly review each one to identify the best fit for the position. Only shortlisted candidates will be contacted for further steps in the hiring process.

  • Virtual Assistant

    vor 6 Monaten

    Berlin, Deutschland Elenco Professional Services Vollzeit

    **Virtual Assistant - Talent sourcing** You should be **_Self-driven. _**You have superior organizational skills, integrity and great follow through on tasks. Furthermore, you have the ability to work remotely and still be incredibly successful. - ** Naturally curious. **You're innovative, extremely creative and constantly looking for ways to improve upon...

  • Virtual Assistant Coordinator

    vor 2 Wochen

    Berlin, Berlin, Deutschland AVART Personal GmbH Vollzeit

    We are seeking a skilled Virtual Assistant Coordinator to join our team.Key Responsibilities:Provide high-level administrative support to senior executives.Coordinate virtual meetings and events.Develop and implement effective communication strategies.Requirements:Excellent organizational and communication skills.Ability to work independently and as part of...

  • Virtual Assistant

    vor 4 Wochen

    Berlin, Berlin, Deutschland U Trust Insurance Agency LLC Vollzeit

    Company Overview:U Trust Insurance Agency LLC is a rapidly growing insurance provider with operations across 28 US states. Our mission is to deliver exceptional customer service and innovative solutions to meet our clients' needs. As we continue to expand, we are seeking a skilled and dedicated Virtual Assistant to support our executives and administrative...

  • Virtual Assistant

    vor 1 Monat

    Berlin, Deutschland U Trust Insurance Agency LLC Vollzeit

    **Company Overview**: U Trust Insurance Agency LLC is a rapidly growing insurance provider with operations across 28 US states. We are committed to delivering excellent customer service and innovative solutions to meet our clients' needs. As we continue to expand, we are seeking a skilled and dedicated Virtual Assistant to join our team. This is a fully...

  • Academic Program Assistant

    vor 6 Monaten

    Berlin, Deutschland New York University Vollzeit

    Position Summary: The Program Assistant, Academics is a full-time position (40 hrs./week) at NYU Berlin’s Academic Center located in the Kulturbrauerei in Prenzlauer Berg, Berlin. The Program Assistant, Academics works directly with the Site Director, the Coordinator for Academics Services and the Academic Administrator and provides assistance for a wide...

  • Executive Assistant

    vor 5 Monaten

    Berlin, Deutschland Databricks Vollzeit

    We are looking for a proactive and resourceful Executive Assistant to support an Engineering VP and Product Management Sr Director and their staff in Amsterdam and Berlin. If you are an experienced Executive Assistant and looking to join a fast-paced company during an exciting time of growth, we are looking for you. You will be a key supporting member of...

  • Junior Finance and People Assistant

    vor 6 Monaten

    Berlin, Deutschland SOFTGAMES Vollzeit

    **Junior Finance and People Assistant Role at SOFTGAMES**: SOFTGAMES is seeking a highly motivated individual to join our team as a **Junior Finance and People Assistant** professional. In this role, you will play a crucial part in supporting our finance and people functions, ensuring the smooth operation of our administration team. **Responsibilities**: -...

  • Business Assistant

    vor 6 Monaten

    Berlin, Deutschland ENGIE Vollzeit

    Requisition ID: 24540- Location: Berlin, DE, 10829 Düsseldorf, DE, 40213**Business Administrative **Assistant (m/w/d)** **Office **Düsseldorf or Berlin** While society is making strides toward a net-zero future, it isn’t happening fast enough. ENGIE Impact delivers sustainability and net-zero solutions and services to corporations, cities and...

  • Project Assistant

    vor 5 Monaten

    Berlin, Deutschland VI-grade GmbH Vollzeit

    **Location**: Berlin (Schönwalde-Glien) IMTEC GmbH, as part of VI-grade GmbH, is part of HBK's Virtual Test Division, which provides real-time software, simulator and hardware-in-the-loop solutions to virtually test products throughout the development cycle, helping companies accelerate innovation, reduce physical prototypes and time to market, and improve...

  • Academic Program Assistant

    vor 6 Monaten

    Berlin, Deutschland New York University Vollzeit

    Position Summary NYU is committed to providing a campus community that reflects and enacts the values of inclusion, diversity, belonging, and equity that inform academic excellence. NYU Berlin is an equal opportunity employer committed to equity, diversity, and social inclusion. We strongly encourage applications from all interested persons including...

  • Student Assistant Affective Computing in Virtual

    vor 6 Monaten

    Berlin, Deutschland Fraunhofer-Gesellschaft Vollzeit

    **Future. Discover. Together.** **What you will do** - Planning and conducting psychophysiological measurements (electroencephalography, electrocardiography, electrodermal activity monitoring, and pupillometry) - Analyzing recorded data - Implementation of algorithms to analyze psychophysiological measurements **What you bring to the table** - Enrolled...

  • Administrative Assistant

    vor 3 Wochen

    Berlin, Deutschland Contentful Vollzeit

    **About the Opportunity**: Contentful is looking for an Admin Assistant(f/m/d) to provide organizational and administrative support for our Product Development department and its Executive team. This Admin Assistant (f/m/d) will be a key partner to the Product Development organization and its leaders helping to enable continued success. This individual will...

  • Administrative Assistant

    vor 3 Wochen

    Berlin, Deutschland Contentful Vollzeit

    About the Opportunity Contentful is looking for an Admin Assistant(f/m/d) to provide organizational and administrative support for our Product Development department and its Executive team. This Admin Assistant (f/m/d) will be a key partner to the Product Development organization and its leaders helping to enable continued success. This individual...

  • Marketing Assistant

    vor 6 Monaten

    Berlin, Deutschland Susell GmbH Vollzeit

    **DEINE AUFGABEN**: Wenn du eine Leidenschaft für digitales Lernen hast, Teil eines schnell wachsenden HR-Tech Unternehmens sein möchtest und mit uns gemeinsam neue Standards für die digitale Wissensvermittlung setzen möchtest, dann freuen wir uns über deine Bewerbung als: **Marketing Assistant (m/w/d) in Berlin oder Remote** Du unterstützt unser...

  • Executive Assistant for The CEO

    vor 2 Monaten

    Berlin, Deutschland Almedia Vollzeit

    Almedia is an Ad-Tech company boosting leading brands to engage with broader audiences. Users can enjoy the latest games, apps, and products for rewards. Our mission is to create a mutually rewarding experience, where users enjoy great content and advertisers achieve meaningful results. We’re now looking for an **Executive Assistant to the CEO** to...

  • Executive Assistant to CEO

    vor 5 Monaten

    Berlin, Deutschland GetYourGuide Vollzeit

    **About GetYourGuide**: GetYourGuide is the globally leading marketplace for unforgettable travel experiences. Travelers use GetYourGuide to discover the best things to do in a destination. Since its founding in 2009, travelers from over 170 countries have booked more than 80 million tours, activities, and attraction tickets through GetYourGuide. Powered by...

  • Ai Bot Specialist

    vor 6 Monaten

    Berlin, Deutschland Urban Sports Club Vollzeit

    **The opportunity**: As a Bot/AI Specialist for the Customer Experience Operations Team, you will play a crucial role in enhancing customer service efficiency and satisfaction through the design, implementation, and optimization of AI-driven solutions. You will be responsible for developing and maintaining chatbots, virtual assistants, and other automated...

  • Virtual Assistant Hybrid

    vor 6 Monaten

    Berlin, Deutschland Gauder GmbH Vollzeit

    Du bist ein Organisationstalent, hast ein hohes Maß an Eigenverantwortung und hast eine besondere Liebe für Deteils? Wir freuen uns darauf, von dir zu hören und gemeinsam mit dir unsere Ziele zu erreichen! **Start**: ab sofort **Anstellung**: Vollzeit **Ort**: Home Office & Adalbertstr. 66, 10179 Berlin Wir finden mit dir die richtige Balance zwischen...

  • Interface Is Looking for a Student Assistant in Ai

    vor 1 Monat

    Berlin, Deutschland interface – Tech analysis and policy ideas for Europe e.V. Vollzeit

    **interface - Tech analysis and policy ideas for Europe e.V.**: interface is a European think tank specializing in digital technologies, politics and society. Our aim is to provide policy makers with expertise and ideas - free from commercial interests or party politics. At interface, our AI Governance Programme focuses on understanding the societal impacts...

  • Interface Is Looking for a Student Assistant in The

    vor 2 Monaten

    Berlin, Deutschland interface – Tech analysis and policy ideas for Europe e.V. Vollzeit

    **interface - Tech analysis and policy ideas for Europe e.V.**: - interface is a European think tank specializing in digital technologies, politics and society. Our aim is to provide policy makers with expertise and ideas - free from commercial interests or party politics. interface is looking for a student assistant in the programme "AI & Labour Markets"...