Associate Accounts Payable Specialist

Vistex is an SAP software solutions extensions partner serving businesses of all sizes worldwide across a spectrum of industries by managing their master data, contracts, pricing, rebates, and incentive programs. Our solutions provide unprecedented visibility into the breadth and depth of go-to-market programs and enable businesses with insightful information that drive revenue, control costs, and increase margins. Our deep industry expertise coupled with in-house implementation, delivery and training services makes Vistex a full solutions resource and consultancy.
We are looking a new colleague to join Finance Team a s an Associate Accounts Payable Specialist and will closely cooperate with entire EMEA Team and finance manager. As a new joiner you will work in a demanding environment and support the international divisions of our German and European business.
The role focuses on accurate data entry, document validation, and adherence to established procedures while learning core AP processes and financial controls.
We are located in Walldorf and require the new team member to work onsite for the first 2-3 months. After this initial period,

we offer
the flexibility of remote or hybrid work arrangements.

Responsibilities:
Process vendor invoices in the financial system following established proceduresVerify invoice details, including pricing, quantities, and supporting documentationPerform basic G/L and cost center coding based on defined guidelinesUpload and maintain invoice documentation in financial systemsMatch invoices with purchase orders and receiving documentation where applicableAssist in processing employee expense reports and verify compliance with company travel and expense policiesMaintain organized electronic and physical accounts payable recordsSupport preparation of payment batches, including wire transfers and other vendor disbursementsAssist with maintaining prepaid expense schedules and supporting documentationSupport month-end AP activities, including preparation of expense accrualsRespond to routine vendor inquiries and route more complex issues to appropriate team membersEnsure transactions comply with company financial policies and internal controlsPerform other duties assigned by the ManagerAbout us: Vistex solutions help businesses take control of mission critical processes. With a multitude of programs covering pricing, trade, royalties and incentives, it can be complicated to see where all the money is flowing, let alone how much difference it makes to the topline and the bottom line. Vistex solutions are supported by AI capabilities that help turn complexity into insight and action. With Vistex, business stakeholders can see the numbers, see what really works, and see what to do next – so they can make sure every dollar spent or earned is really driving growth, and not just additional costs.
QualificationsBEHAVIOURSTeam Player: Works well as a member of a groupDetail Oriented: Capable of carrying out a given task with all details necessary to get the task done wellMOTIVATIONSGrowth Opportunities: Inspired to perform well by the chance to take on more responsibilityEDUCATIONBachelors or better in Accounting or related fieldEXPERIENCE2
- 4 years: Experience in accounting, finance, or shared services operationsBasic understanding of accounts payable processes preferredBasic knowledge of ERP or financial systems (e.g., SAP)Strong attention to detail and accuracy in financial dataAbility to follow established procedures and internal controlsOrganizational and time management skillsAbility to work effectively in a team environmentGood written and verbal communication skillsJob SummaryRequisition Number: ASSOC003542Job Category: FinanceSchedule: Full-Time