Purchasing Specialist

Current Tulsa Health Department Employees
- Please Click Here to login and apply. Tulsa Health Department is actively seeking dedicated individuals passionate about making a positive impact on their community. Join us in improving the health and overall well-being of every resident in Tulsa County. Starting at $43,350.00 Annually POSITION SUMMARY: The Purchasing Specialist is primarily responsible for facilitating purchases on behalf of Tulsa City-County Health Department (TCCHD) programs. PRINCIPAL DUTIES/RESPONSIBILITIES: The following functions represent the majority of the duties performed by the position but is not meant to be all-inclusive or prevent other duties from being assigned when necessary. ESSENTIAL JOB FUNCTIONS:
• Reviews, approves, and places orders for requisitioned purchases; ensures compliance with State, County and TCCHD purchasing policies.
• Confers with vendors, sales representatives, and suppliers regarding availability of supplies and equipment, delivery times, billing prices, shipping charges, or special problems related to the purchase.
• Follows up on backorders, supplies not received, incorrect supplies received, and over and under charges; and tracks supplies received but unable to locate.
• Reviews catalogs, trade publications, and purchasing manuals in order to determine the most favorable sources of supply and quality for purchased materials.
• Appraises relative quality of the items or services to be purchased to ensure compliance with purchase specifications.
• Provides advice to requestors and approvers regarding best practices and available vendors for goods and services procurement specific to their program.
• Maintains list of active suppliers and maintains purchasing files and reports.
• Responsible for coordinating office supply orders for TCCHD programs.
• Working knowledge of inventory management systems.
• Understands appropriate sole-source designations for vendors within government procurement processes.
• Participates in crafting bid specifications, preparation and distribution of bid invitations and evaluation of bids prior to agency award recommendations.
• Completes required training in support of duties and responsibilities of this position.
• Other duties as assigned including those required to fulfill activities in support of public health emergency operations. QUALIFICATIONS/SPECIFICATIONS:

Education:
Associate’s degree in business, accounting, or materials management preferred.

Experience:
Three or more years of purchasing experience is required. Knowledge and

Skills:
• Knowledge of sources of supplies, markets, and price trends.
• Ability and willingness to establish and maintain effective working relationships with vendors, other employees and the general public.
• Ability and willingness to follow established policies and procedures.
• Ability to communicate effectively while serving multiple programs.
• Ability to apply effective reasoning techniques when interpreting purchasing statues.
• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
• Good interpersonal, customer service, multi-task, and satisfaction-oriented skills.
• Composition of clear, concise correspondence and documents.
• Working knowledge of MS Word and Excel.
• Understanding of financial accounting systems, billing systems, reporting tools, and related procedures and software used for recording and reporting business transactions. Licenses/Certifications: None required. CPO preferred (OK State Certified Procurement Officer). INTERNAL AND EXTERNAL WORKING RELATIONSHIPS:
• Frequent internal contact with personnel at all levels in the purchase of goods and services.
• Frequent external contact with vendors regarding purchases and orders. PHYSICAL EFFORT: Must be able to lift materials, boxes of records and equipment weighing up to 25-30 pounds. Some stooping, bending and squatting may be required when retrieving files. Sitting for periods of time, up to 3 hours. Repetitive hand motions associated with using a computer, keyboard, mouse and telephone. SUPERVISORY RESPONSIBILITY/ACCOUNTABILITY: Direct Supervision – None. Indirect Supervision – None. Budget/Money/Material – No direct accountability. Recommends the purchase of multi-million dollars in goods and services per year. Reports to – Senior Accountant, Supervisor. WORKING

CONDITIONS:
Working conditions are those associated with working in an office environment within a building with public access. Regular exposure to indoor lights, office equipment noise, frequent interruptions and regular interaction with external and internal customers. SPECIAL

REQUIREMENTS:
• Must maintain THD record confidentiality according to HIPAA regulations. FLSA Status: Exempt

Benefits:

We offer
a complete benefits package to full-time employees including health care, dental, vision, retirement, deferred compensation plans, flexible spending accounts, life insurance, long-term disability, holidays, and paid time off. Part-time employees who work an average of 20 hours per week over the course of a year, receive benefits on a pro-rated basis. See below for more details or visit our benefit page Benefits | Tulsa Health Department (tulsa-health.org):
• Competitive Salary
• Paid Holidays (typically 13 days per calendar year + 2 floating holidays)
• Paid Time Off (PTO) 20 hours per month
• Cost of Living Adjustments (COLAs)
• Retirement Pension Fund with a 5-year vesting period. (THD contributes 15.2% while the employee contributes 3.5% of monthly salary)
• Investment Benefits (e.g., 401A Employer/Employee Matching Fund (max. $150 per month), 457 Deferred Compensation Plan).
• Extended Sick Leave (ESL)
• Health Insurance
• Dental Insurance
• Vision Insurance
• Group Life Insurance and Supplemental Life Insurance
• Accidental Death and Dismemberment Insurance
• Short
- and Long-Term Disability Insurance
• Critical Illness Care Plan including Cancer
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• Accident Plan
• Hospitalization Plan
• Supplemental and Whole Life Plans
• Legal and Identity Theft Protection Plans
• Public Service Loan Forgiveness
• Post Employment Health Plan (PEHP)
- employer contributes 1% of the employee’s salary per year and unused employee sick leave is transferred to PEHP account upon retirement
• Employee Assistance Program
• Working 4 Balance
- Workplace Wellness Program
• Promotional Opportunities
• Flex Plan
• Tulsa Municipal Employees Federal Credit Union
• THD employment qualifies for nursing education loan repayment through the NURSE Corps Loan Repayment Program.