PMO Specialist – Biopharma Project
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This posting is an opportunity to join a pharmaceutical manufacturing project in Düsseldorf as a PMO Specialist.
We are seeking a detail-oriented and organized PMO professional to support project execution within a cGMP-regulated environment. The role will work closely with the Project Manager and Engineering Technical Lead to ensure effective coordination, tracking, and visibility across engineering and commissioning and qualification (CQV) work streams.
The successful candidate will support activities related to:
- Project coordination and execution control
- Schedule development, tracking, and milestone management
- Maintenance of project management tools and trackers
- Documentation management within a GMP-regulated environment
- Risk identification, assessment, and mitigation tracking
- Cross-functional communication across engineering, CQV, quality, and operations
Typical responsibilities will include:
- Supporting the Project Manager in maintaining project structure and execution control
- Preparing and maintaining project trackers, including actions, deliverables, and risks
- Supporting development and maintenance of project schedules and milestone tracking
- Coordinating project meetings, documenting minutes, and tracking actions to closure
- Maintaining structured project documentation across engineering and CQV deliverables
- Preparing project dashboards, reports, and progress summaries
- Tracking progress of engineering and CQV activities against the project plan
- Supporting risk assessment activities and mitigation tracking
- Working closely with the Engineering Technical Lead to track technical deliverables
- Facilitating communication across project stakeholders to ensure alignment
The ideal candidate will have:
- A degree in Engineering, Science, Business, or a related discipline
- Approximately 5 years of experience supporting project execution within a regulated industry
- Experience supporting engineering, facility, CQV, or validation projects
- Familiarity with GMP environments and regulated documentation practices
- Experience maintaining project trackers, reporting systems, and structured documentation
- Proficiency in Microsoft Excel, PowerPoint, and Word
Key competencies include:
- Strong organizational and coordination skills
- High attention to detail with a structured approach to documentation management
- Ability to track actions, risks, and deliverables across multiple work streams
- Clear and effective communication with engineering, quality, and project stakeholders
- Ability to support structured project execution within regulated environments
Interested candidates are invited to submit their CV along with a cover letter outlining relevant experience in pharmaceutical project execution and project coordination within complex, regulated environments.
Requirements
Candidates should meet the following criteria:
- A degree in Engineering, Science, Business, or a related discipline
- Approximately 5 years of experience supporting project execution within a regulated industry
- Experience supporting engineering, facility, CQV, or validation projects
- Familiarity with GMP environments and regulated documentation practices
- Experience maintaining project trackers, reporting systems, and structured project documentation
- Proficiency in Microsoft Excel, PowerPoint, and Word
- Strong organizational skills with the ability to manage multiple priorities
- High attention to detail, particularly in documentation and tracking activities
- Ability to monitor and track actions, risks, and deliverables across project work streams
- Strong communication skills with the ability to coordinate across engineering, quality, and project teams
- Ability to work in a structured, fast-paced project environment and support effective project delivery
Benefits
- Competitive compensation package aligned with experience and market standards
- Opportunity to contribute to a high-impact pharmaceutical manufacturing project
- Exposure to complex engineering and CQV project environments within a regulated GMP setting
- Collaborative, cross-functional working environment with experienced project and technical teams
- Opportunity to develop project management expertise within pharmaceutical manufacturing
- Potential for continued project opportunities based on performance and business needs