Project Manager Meetings Management

About Us:At BCD Meetings & Events (BCD M&E), we provide more than meeting and event planning services: we create connections that inspire, motivate and change behavior for our customers. As the world's most trusted and innovative meetings and events agency, BCD M&E cultivates a culture of people, passion and purpose to drive business forward. Headquartered in Chicago, with locations in 50+ countries across the world, BCD M&E's team of 1,800+ people are committed to sustainability and driving success for our customers, our business and ourselves. Our values are at the heart of everything we do, and we look for people that want to be a part of something special, can rise to our standards and love to bring their unique perspective to the table.While we can't guarantee every day will be the best (who can?), we can promise a community of people who genuinely care and lead with empathy, a flexible workplace with awesome perks and challenging work that means something. See what life is about at BCD M&E at bcdme.com/careersProject Manager, Meeting ManagementFulltime | Remote of Hybride | NederlandBen jij een organisatorisch talent dat energie krijgt van het regelen van meetings en events? Dan hebben wij de uitdaging voor jou. Als Project Manager ben jij de schakel tussen onze klanten en (interne) partners. Het zoeken naar de juiste locatie, onderhandelen over tarieven en voorwaarden, contracten afsluiten en budgetten beheren behoren tot de verantwoordelijkheden van deze rol. Daarnaast kun je bij sommige projecten ook verantwoordelijk zijn voor het registreren van deelnemers, het ontwikkelen van websites (op ons eigen platform), en incidenteel ga je mee on-site om te zorgen dat alles soepel verloopt op locatie. Wat ga je doen:Je bent verantwoordelijk voor de planning en uitvoering van meetings en eventsJe zoekt de meest geschikte hotels en locaties op basis van de wensen van de klantJe onderhandelt offertes van leveranciers voor de beste tarieven en voorwaardenJe bewaakt het budget en houdt grip op alle kosten Je stuurt leveranciers aan tijdens het gehele proces Je rapporteert in onze interne systemen op meeting informatie en budget Je neemt deel aan events die georganiseerd worden door onze partnersJe initieert procesverbeteringen die aansluiten bij de strategie van het bedrijf Je gebruikt je creativiteit om het event voor de klant tot een succes te makenWat goed is om te weten:Onze projecten variëren van kleine bijeenkomsten met 10 tot grotere evenementen met 500 deelnemersDe communicatie binnen ons team is open, flexibel en transparant Jij bent de expert voor onze klanten en verantwoordelijk voor het volgen van alle processenWe werken voornamelijk vanuit huis, maar we komen elke week samen op ons hoofdkantoor in UtrechtWat neem je mee:Een Bachelor diploma of vergelijkbare ervaring met een zakelijke focusMeer dan voldoende ervaring met meeting management Algemene kennis van bestemmingen, hotels en leveranciers is een mustUitstekende mondelinge en schriftelijke communicatieve vaardigheden in het Nederlands en EngelsErvaring met Office 365Kennis van Cvent is een plus Jij bent:Uitstekend in het balanceren van meerdere prioriteitenGeorganiseerd, efficiënt en precies, met een scherp oog voor detailSterk in het opbouwen en onderhouden van zakelijke relatiesEen expert in het vinden van je weg in diverse (online) systemenBesluitvaardig en proactief In staat om je aan te passen aan veranderingen Wat wij bieden:Een open en informele cultuur gericht op doelen waarbij jouw geluk en carrièregroei voorop staanEen concurrerend salarisUitgebreide secundaire arbeidsvoorwaarden, zoals pensioenregelingen, kortingen op reizen en hotels, en mogelijkheden voor vrijwilligerswerk en duurzaamheidKlinkt dit als jouw volgende stap? Solliciteer vandaag nog en maak impactProject Manager, Meeting ManagementFull-time, (home) based in the NetherlandsWe are seeking a Project Manager to join our team. In this role, you will own client relationships and ideally have experience in organizing meetings and events. You should be comfortable guiding stakeholders, enjoy negotiating, contracting, and managing budgets. Additional responsibilities may include attendee registration, website development, program organization, onsite management, and reconciliation. Think you're a great fit for this role? Read onThe ideal candidate will be able to deliver high-quality meeting support and maintain a clear overview while managing multiple projects simultaneously.As a Project Manager you will:Have overall responsibility for the planning and execution of eventsSource hotel/venue availability based on the program specificationsUtilize and leverage Client preferred hotel agreements when negotiating hotel contractsEnsure supplier quotations are fully negotiated to secure the best possible rates and conditionsManage external vendors and suppliers - for sourcing, negotiating, contracting and event deliveryFinancial responsibility of the event budget - from budget preparation to final reconciliationSchedule and attend supplier visits as neededTrack and report hotel room nights, spending, and cost savingsEnsure the integrity of technology-related data Initiate process improvements that align with the client's strategies and long-term goalsYou should know:Programs will vary in scopes and size, ranging from 10 to 500 attendeesCommunication within the team is open and flexibleYou will be responsible for adhering to all processes and serving as your client's subject matter expertThe role is home-based, but the team meets once a week at our head office in UtrechtWhat we are looking for:BA preferred or similar level of experience with a business focus Experience in meetings management, understanding of meeting types and considerationsGeneral knowledge of destinations, hotels, and suppliersExcellent oral and written communication skills in both Dutch and EnglishKnowledge of Cvent is a plus You are good at:Effective time management and balancing multiple prioritiesBeing organized, efficient, accurate with attention to detail Being proactive Effective communication with colleagues and vendorsBudget managingBuilding relationshipsWhat We Offer You:A purpose-driven culture where we are committed to your happiness and career growth Competitive salary Extensive benefits, including comprehensive healthcare, retirement plans, support for continued education, diverse work locations, travel and hotel discounts, volunteer and sustainability opportunities, and a robust employee recognition programTHE PERKSFlexible WorkingWe believe that a flexible working environment is key to getting the best out of our teams. We will support you to work where you need to and when you need to, depending on how you work best.Room to GrowOur line of work and business structure challenge our people in a way that inspires growth, with learning and development built into every role. We give individuals ownership over the direction and speed in which they grow.Everyone has a voiceWe thrive on conversations that spark curiosity and empathy. No matter how big or how small, every voice is heard, considered and respected.Make your moveThe diversity of roles across BCD M&E's global locations means that our people often find new adventures during their time with us. Join us as a meeting planner role in the UK, stay for a global marketing career - there's always room to move.We've got you coveredOur extensive benefits include comprehensive healthcare, retirement plans, continued education support, diverse work locations, travel and hotel discounts, volunteer and sustainability opportunities and a successful employee recognition program.We're positive. You'll love it.It starts from the top. Our leaders lead with positivity, believe in our people and trust us to do the right thing. There will always be support along your journey, in little and big ways.#LI-MB1#LI-EM1#LI-LZ1#LI-KW1#LI-Hybrid