Executive Assistant

vor 23 Stunden

Düsseldorf North RhineWestphalia Germany vivenu Vollzeit 55.000 € - 115.000 € pro Jahr
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Redefine the future of live entertainment tech
Welcome to vivenu, the global leader in event ticketing tech and one of the world's fastest-growing live entertainment tech firms. We are transforming event ticketing for global leaders like the Grammys, the Golden Globes, Stanford University and the Hockenheimring turning what was once a simple transaction into a strategic business advantage. Backed by over $65 million in funding, our platform empowers event organizers to own their brand experience, unlock deep data insights, and seamlessly integrate ticketing into their digital infrastructure.
With six offices worldwide and growing, we deliver a customizable, intuitive solution and industry-leading support that simplify even the most complex ticketing challenges – helping organizers deliver exceptional experiences and drive real growth.
Join us and build the future of live entertainment. As Executive Assistant (d/f/m) your responsibilities will include:
  • driving operational excellence as the right hand to the CEO and senior leadership
  • owning and optimizing complex calendars, travel itineraries, and meeting logistics across time zones while anticipating needs and minimizing friction
  • preparing agendas, capturing clear and actionable meeting notes, and ensuring timely follow-up to keep momentum on key initiatives
  • serving as a trusted point of contact between the leadership team and internal stakeholders, partners, and external contacts
  • greeting, hosting, and coordinating visits from top guests, investors, interview candidates, and strategic partners with professionalism and warmth
  • organizing on-site meetings, team events, and leadership offsites, from planning to flawless execution
  • handling highly sensitive information with integrity, sound judgment, and a commitment to confidentiality
What you will need to succeed in this role:
  • 2–7 years of experience supporting C-level executives, ideally in a fast-paced tech or startup environment
  • mastery of complex, executive-level calendar management, including balancing competing priorities, blocking out focus time, and managing multi-timezone scheduling
  • proven ability to thrive and remain composed in a high-pressure, rapidly changing environment, prioritizing quickly and managing multiple projects simultaneously
  • excellent verbal and written communication skills, with a professional and warm demeanor, being a natural host and problem-solver
  • professionalism, being discreet, proactive, and highly reliable, with strong judgment and exceptional attention to detail
  • Fluency in English (spoken and written); German is a plus.
Why join vivenu?
Live Entertainment Tech
Sustainable Growth We scale sustainably on a profitable, VC-backed foundation with true product-market fit. This means continuous investment in our people, products, and long-term vision.
Top-tier Team Collaborate with over 160 dedicated professionals, including leaders from Google, Slack, and Salesforce. Together, we're shaping the future of live entertainment technology, one decision at a time.
Global DNA We're a diverse, merit-driven team spread across six global offices. Talent and impact are what matter here — not hierarchy or background.
Fast Growing, in All Aspects Sifted consistently ranks us among the fastest-growing scale-ups in Europe. We're driven by daily learning, shared wins, and collective growth.
Next-Gen Leaders & Insights Work alongside some of tech's brightest minds — from Forbes 30 Under 30 founders to Executive of the Year award winners. At vivenu, you'll help set the standard for the ticketing industry's future.
vivenu Inclusion Statement At vivenu, we believe our people define our success – and that we win with bold, diverse minds. The strongest teams are built on different perspectives, experiences, and voices. We're committed to creating a workplace where everyone feels empowered to contribute, grow, and thrive to shape the future of live entertainment globally.
Check out our mission statement and corporate values here.

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