Operations Coordinator

vor 1 Woche

Frankfurt am Main, Hessen, Deutschland Joss Search Vollzeit

We are seeking a highly organized and proactive
Operations Coordinator
to support senior leadership and the wider Operations team in an international private equity firm. This role is ideal for someone coming from an
Operations,
Executive Assistant
or
Office Manager
background who enjoys diverse responsibilities, operational structure, and improving processes.

Key Responsibilities:

  • Review and manage
    contracts
    ,
    supplier agreements
    , and general contract documentation.
  • Set up, maintain, and oversee the
    supplier list
    while ensuring effective vendor and supplier relationships.
  • Support the implementation, updating, and improvement of
    policies, procedures, and processes
    .
  • Ensure
    internal and external due diligence
    standards are met.
  • Drive operational efficiency through
    tech implementation
    and process improvements.
  • Ensure
    legal compliance
    across operational activities.
  • Support
    new office setups
    or office expansion activities where required.
  • Assist with
    budget coordination
    across departments.
  • Provide clear updates, structured reporting, and reliable administrative support to senior leadership.
  • Contribute to event coordination and Excel-based operational tasks.

Candidate Profile:

  • Experience as an
    EA
    ,
    Office Manager or Operations
    Coordinator
    in a financial services company or international firm is desirable.
  • 5- 10 years' experience ideally in a similar role
  • Comfortable working
    autonomously
    while supporting multiple stakeholders.
  • Strong organizational skills with a structured work approach.
  • Good Excel skills and comfort with systems/technology.
  • Positive, loyal, adaptable, and easy to work with — a collaborative personality is ideal.
  • Motivated, reliable, and able to take ownership of tasks.
  • Ausbildung or Abitur are fully sufficient; no degree required.
  • Must be happy working 4 days a week on site.

Benefits:

  • Excellent base salary + discretionary bonus + benefits package
  • 30 days holiday
  • On-site parking
  • Additional standard company benefits

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