Personal Assistant to Executive Management Member(m/f/d)

87502 | Strategy | Professional | Non-Executive | Allianz Services | Full-Time | Permanent

Allianz Services is proud to serve and be part of Allianz Group, one of the world's leading insurers and asset managers. Our global footprint, with more than 7,300 employees located across ten countries and four continents, enables us to unlock value for our partners across the insurance value chain and deliver superior client experience within Allianz Group. At Allianz Services, we have a strong specialization in core insurance operations, shared services, business analytics, engineering, and management consulting. Our people and our trusted relationships with partners are what matter most. These are rooted in our values of compassion, integrity, and expertise and we strive to continuously evolve, improve, and deliver excellence while contributing successfully to the transformation of Allianz. Caring actively for the environment, for people, and for our customers is what makes us a great place to work and together we are shaping a better and more caring tomorrow.
Allianz Services is a company which belongs to the legal entity, Allianz Technology SE.   

Role overview 

As a Personal Assistant you will provide comprehensive administrative support to two members of the Executive Management Team. This role requires exceptional organizational skills, attention to detail, and the ability to handle sensitive information with discretion. The ideal candidate will be a proactive problem solver with excellent communication skills and the ability to manage multiple priorities effectively.

What you do:

• Administrative Support: Manage calendars, schedule meetings, and coordinate travel arrangements for the Executive Management Member. 
• Communication: Serve as the primary point of contact for internal and external communications related to Executive Management Member when it comes to meeting requests.
• Meeting Coordination: Arrange and coordinate meetings. Ensure smooth execution of meetings when the Executive Management Member is onsite at the office, including setting up meeting rooms and coordinating logistics.
• Confidentiality: Handle sensitive information with the utmost discretion and maintain confidentiality at all times.
• Office Management & Special Events: Support the efficient operation of the executive office and organize team events, dinners, and special occasions such as farewells and kick-off meetings or townhalls.
• Relationship Management: Build and maintain strong relationships with internal and external stakeholders, representing the Executive Management Member's office.
    

What you bring:

• Proven experience as a Personal Assistant or similar role supporting senior executives.
• Excellent organizational and time management skills.
• Strong written and verbal communication skills with attention to detail. 
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Ability to work independently and as part of a team
• Ability to anticipate needs in a dynamic environment.
• High level of discretion and professionalism.
• We highly welcome candidates with a genuine interest and affinity for Information Technology (IT) and Generative Artificial Intelligence (GenAI), as these attributes are considered valuable assets to our team.

What we offer:

• We offer a hybrid work model which recognizes the value of striking a balance between in-person collaboration and remote working incl. up to 25 days per year working from abroad
• We believe in rewarding performance and our compensation and benefits package includes a company bonus scheme, pension, employee shares program and multiple employee discounts (details vary by location)
• From career development and digital learning programs to international career mobility, we offer lifelong learning for our employees worldwide and an environment where innovation, delivery and empowerment are fostered
• Flexible working, health and wellbeing offers (including healthcare and parental leave benefits) support to balance family and career and help our people return from career breaks with experience that nothing else can teach.