Office and Team Assistant

About QC Design

QC Design is a quantum computing software startup on a mission to enable mankind to build the ultimate computing machines limited only by the laws of physics. We help quantum hardware teams across all platforms build scalable, useful quantum computers. We are a 12-person team of scientists and engineers from 6 countries, with deep strengths in quantum software, hardware, and fault tolerance. We value ownership, high standards, and kindness. We move fast, we are technology-driven, and we are looking for the operational anchor who will help our team perform at their best.

Role and responsibilities

We are looking for an organized, proactive Office & Team Assistant to keep our Ulm office running smoothly day to day. You'll be the on-site go-to person for workplace organization, supplies, coordination with external partners, and small but important administrative tasks, so the team can stay focused on building.

You don't need a scientific background, what matters is reliability, follow-through, and a hands-on mindset. There are always a few small operational projects in motion, and if you enjoy improving how things work, this role can grow over time.

This can be a part-time or full-time role, depending on your level and skills, with daily on-site presence in our Ulm office.

Key Responsibilities

• Office operations: Keep the office organized and well-stocked; order supplies; coordinate with facility management and service providers; ensure the office is a place where people love to work.
• Admin support: Collect and organize receipts and invoices, follow up on missing documents, maintain basic trackers in spreadsheets, and prepare items for payment processing.
• Team support & culture: Help organize team dinners, small internal events, and occasional retreats.
• Onboarding & people admin support: Help new hires settle in (workspace setup, practical basics), support benefits administration, and help international colleagues feel at home in Ulm.
• External coordination: Be the main point of contact for landlords, delivery services, and other local partners.

What we're looking for

• You are reliable and consistent, and you follow through without needing reminders. You notice what needs to be done, whether it's a missing invoice, an empty supply shelf, or a small issue in the office, and you handle it.
• You're organized, detail-oriented, and enjoy turning "chaos" into clear next steps.
• You handle sensitive information with discretion, including receipts and employee related information.
• You are fluent in English, our company language. German is not mandatory but useful for local coordination.
• You're comfortable with spreadsheets, i.e. Google Sheets or can learn fast.

What We Offer:

• A central role in an early-stage deep-tech startup, with visible impact on how the team works day to day.
• A competitive salary, based on experience and fit.
• Room to grow: as we scale, the role can expand in scope and responsibility.
• A friendly, international team in a high-tech environment.
• A flexible schedule that works well alongside studies, family life, or settling into Germany.

Location

On-site at our headquarters in Ulm, Germany.

Apply now

We would love to receive your application via our website by 11:59pm on 31 January 2026 Anywhere on Earth.

Website:

Job Types: Full-time, Part-time

Application Question(s):

• Briefly describe a situation where you noticed a problem and fixed it without being asked characters)
• Have you ever worked with spreadsheets like Excel or Google Sheets? Describe concretely what you used it for. What worked well and what could you have done better? (1000 characters)
• Are you interested in part-time or full-time?
• Preferred starting date

Work Location: In person