Administrative Coordinator

At Gilead, we're creating a healthier world for all people. For more than 35 years, we've tackled diseases such as HIV, viral hepatitis, COVID-19 and cancer – working relentlessly to develop therapies that help improve lives and to ensure access to these therapies across the globe. We continue to fight against the world's biggest health challenges, and our mission requires collaboration, determination and a relentless drive to make a difference.
 

Every member of Gilead's team plays a critical role in the discovery and development of life-changing scientific innovations. Our employees are our greatest asset as we work to achieve our bold ambitions, and we're looking for the next wave of passionate and ambitious people ready to make a direct impact.
 

We believe every employee deserves a great leader. People Leaders are the cornerstone to the employee experience at Gilead and Kite. As a people leader now or in the future, you are the key driver in evolving our culture and creating an environment where every employee feels included, developed and empowered to fulfil their aspirations. Join Gilead and help create possible, together.

Job Description
 

Marketing Assistant / Administrative Coordinator (m/f/d) Business Unit Oncology

We are looking for an enthusiastic Assistant for our business unit Oncology to join the new commercial marketing team in our office in Martinsried.

Essential Duties and Job Functions:

• Provides administrative and clerical support to the Marketing team in Germany.

• Prepares contracts with HCPs and other organisations and prepares documents for Promomats.

• Management of all relevant PO's.

• Responsible for coordinating large events which includes the planning, organizing and implementation of a number of event activities. Liaises with internal staff, guests and speakers to assess needs and coordinates, as needed, such activities as travel, hotel, expense reports and tools and materials for presentations. Organization of booth presence on conferences.

• Responsible for maintaining a calendar of appointments, meetings, and events.
  Makes travel arrangements as needed.

• Prioritizes workload involving multiple large projects/timelines. Such projects may include coordinating or leading the implementation of new and/or revised software applications/databases including interfacing with vendors, ensuring user training, etc. with minimal guidance.

• Maintains inventory of supplies for the department. Prepares general correspondence as needed. Creates and maintains files.

• Understands the goals and objectives of the entire department and contributes to the attainment of those G&O's. Keeps the bigger picture in mind and influences workflows accordingly.

• Typically, coordinates the preparation of annual budget, reviews monthly budget, reviews and research variances.

Knowledge, Experience & Skills:

• High school diploma and good administrative experience

• Advanced knowledge and experience using a number of office software such as Excel, PowerPoint and Word etc.

• Language skills: Fluent German and English.

• Excellent verbal, written, and interpersonal skills are required.

• Knowledge and understanding of administrative and office policies

• Strong attention to detail

• Must be able to work well independently under the general guidance of the manager

• Must be able to resolve problems and make recommendations related to operations within the scope of responsibility

Desirable

Bachelors
Other

It is the policy of Gilead Sciences, Inc. and its subsidiaries and affiliates (collectively "Gilead" or the "Company") to recruit select and employ the most qualified persons available for positions throughout the Company.  Except if otherwise provided by applicable law, all  employment actions relating to issues such as compensation, benefits, transfers, layoffs, returns from layoffs, company-sponsored training, education assistance, social and recreational programs are administered on a non-discriminatory basis (i.e. without regard to protected characteristics or prohibited grounds, which may include an individual's gender, race, color, national origin, ancestry, religion, creed, physical or mental disability, marital status, sexual orientation, medical condition, veteran status, and age, unless such protection is prohibited by federal, state, municipal, provincial, local or other applicable laws).  Gilead also prohibits discrimination based on any other characteristics protected by applicable laws.

Please apply via the Internal Career Opportunities portal in Workday.