Import & Export Specialist (m/f/d)

Location:
Dresden, Germany (Full Time)

Who we are

We're proud to be a trusted partner to ESMC, delivering turnkey facility project solutions and specialized system engineering services — always tailored to the unique needs of our clients.

About the Role

We are looking for an Import & Export Specialist (m/f/d) to support our logistics and trade compliance operations in Germany. In this role, you will manage end-to-end import/export processes, ensure customs compliance, support efficient logistics processes, coordinate with freight partners, and maintain accurate shipping and trade documentation. This role involves handling documentation, insurance, cost management, and system data maintenance to facilitate smooth import and export transactions.

Key Responsibilities

• Coordinate and execute international shipments (import/export) by air, sea, and road, including transport arrangement and delivery monitoring.
• Prepare, review, and verify all customs and shipping documentation (e.g., commercial invoices, packing lists, certificates of origin, export declarations) to ensure accuracy and regulatory compliance.
• Ensure compliance with German/EU customs regulations, internal trade compliance requirements, and CBAM reporting obligations (compile and submit required CBAM data).
• Liaise with customs authorities, brokers, freight forwarders, carriers, suppliers, and internal stakeholders to ensure smooth customs clearance and on-time delivery.
• Monitor shipment status, resolve delays, and manage exceptions (claims, damages, missing/incorrect documentation).
• Manage shipment-related insurance coverage, including policy handling, claim submissions, and administrative processes (e.g., contract stamping applications where applicable).
• Maintain and update import/export master data and shipment records in ERP/logistics systems, including document number creation, issuing notifications, uploading supporting documents, and ensuring data integrity.
• Handle INCOTERMS-related processes, cost control activities, freight invoice verification, and reimbursement/payment applications (including documents and expense claims submitted by Procurement).
• Prepare monthly estimates for import-related expenses and support expense tracking (freight, customs duties, insurance premiums, etc.).
• Perform monthly reconciliation/confirmation of import and export transactions.
• Prepare and submit export permit applications, ensure compliance with government regulations and company policies, and track progress through approval.
• Contribute to process optimization, standard operating procedures (SOPs), and KPI reporting for import/export operations.

Qualifications

• Completed vocational training or degree in logistics, international trade, supply chain, business administration, or a related field.
• 2+ years of hands-on experience in import/export operations, customs, or international logistics.
• Strong knowledge of customs procedures and trade documentation (EU/Germany); experience with ATLAS is an advantage.
• Confident handling of INCOTERMS and international shipping terms.
• Proficiency in MS Office; experience with ERP systems (e.g., SAP or similar) is a plus.
• Languages: German C1 and English C1 required; Mandarin is a plus.

Skills & Competencies

• Strong attention to detail and documentation accuracy.
• Structured and reliable working style; able to manage multiple shipments in parallel.
• Clear communication and stakeholder coordination skills.
• Problem-solving mindset and ability to work under time pressure.
• High level of integrity and compliance awareness.

Please submit your CV in English, if you are legally authorized to work in Germany.