Project Administrator

Northland Controls Germany GmbH is seeking a Project Administrator based in Frankfurt, Germany, to join our team 

We are looking for a Project Administrator to work within the projects team to support existing and upcoming installations.

Project Administrator responsibilities include working closely with our Project Manager to prepare comprehensive action plans, including resources, timeframes and budgets for projects. You will perform various coordinating tasks, like schedule and risk management, along with administrative duties, like maintaining project documentation and handling financial queries. To succeed in this role, you should have excellent time management and communication skills, as you'll collaborate with clients and internal teams to deliver results on deadlines.

DUTIES: 

• Support Project Managers in engaging with LSPs and coordinating installation schedules.

• Support the Project Manager with change order management, including documentation, tracking, and communication of changes to scope, schedule, or cost.

• Monitor and maintain the project portfolio to ensure it is consistently updated with relevant and accurate information.

• Take full responsibility for internal and external project close-out procedures, ensuring completeness and compliance.

• Follow up on project close-out information and communicate with the Finance team to facilitate timely invoicing.

• Perform general administrative duties such as CRM data entry and managing project documentation and folder structures.

• Proactively support and assist Project Managers in the delivery of projects across various account portfolios.

• Serve as the definitive source of project progress information by providing clear and timely project planning support.

• Assist with cost estimations and preparation of project proposals.

• Initiate procurement requests promptly and track project-related materials to ensure supplier delivery dates align with project schedules.

• Coordinate logistics and track deliveries to ensure materials reach local service providers (LSPs) or project sites efficiently.

Qualifications

• Experience in a customer facing commercial environments.

• Proven organizational skills.

• Practical aptitude

• Commercial awareness

• IT literacy, preferably in MS Office. Specifically, high level of knowledge in MS Excel.

• High quality of work and a 'can do' attitude.

• Proactively develop and contribute to, processes and procedures in a team environment

• Logical worker, able to work under pressure to meet deadlines and ability to prioritize well.