Junior Paralegal

Vor 7 Tagen

Osnabrück, Niedersachsen, Deutschland LAULAU Vollzeit

Our client is seeking a highly detail-oriented Legal Assistant / Junior Paralegal to support a U.S.-based estate planning and trust administration practice.

This is a client-facing (email-based) role focused on document drafting support, revision management, and signing coordination, with a clear growth path into junior paralegal support for attorney workflows.

This role is ideal for someone who is process-driven, accurate, reliable, and comfortable working strictly from SOPs.

Key Responsibilities (Phase 1 – First 6 Months)

Client Communication (Email Only)

  • Serve as the primary client contact via email during drafting, review, and post-signing stages
  • Follow up on drafts, revisions, approvals, and outstanding client "homework."
  • Copy internal team members on all client communications
  • Escalate substantive or legal questions to the team

Drafting & Document Support

  • Review asset information and prepare drafting notes
  • Draft ancillary estate planning documents, deeds, and supporting materials
  • Revise documents strictly per attorney's or supervisor's instructions

Draft Review & Revision Management

  • Build and maintain client draft folders in secure document vaults
  • Prepare and send draft review emails using firm templates
  • Track revision status and upload client feedback accurately

Pre-Signing Support (No Signings)

  • Build signing packages in e-signature platforms (e.g., Proof, DocuSign)
  • Send transactions to clients and monitor completion
  • Confirm all documents are uploaded correctly prior to signing
  • Notify the internal team once signing is completed

Post-Signing & Funding Support

  • Prepare finalized PDFs and executed document folders
  • Finalize Certificates of Trust
  • Send deeds for recording and notify clients accordingly
Growth Track (After ~6 Months)
  • Sit in on attorney-client meetings
  • Enter and manage client data in Wealth Counsel (training provided)
  • Prepare post-meeting and follow-up emails
  • Act as a dedicated junior paralegal support for the attorney
Required Qualifications
  • Minimum 2 years of experience supporting U.S. law firms as a Legal Assistant or Junior Paralegal
  • Advanced Microsoft Word skills (Track Changes, formatting, pagination)
  • Experience handling legal documents, revisions, and version control
  • Strong professional written English for client-facing communication
  • Experience working with case management systems (Clio or similar)
  • Ability to follow SOPs, templates, and structured workflows precisely
  • Comfortable working US business hours on a long-term basis

Estate planning experience is preferred but not required; accuracy, trainability, and reliability are essential.