Supply Chain Project Specialist

The Partnership For Supply Chain Management Job Description
TITLE: Supply Chain Project Specialist

REPORTS TO: Procurement Projects Manager

LOCATION: Project Management Office, Woerden, NL (PMO-NL)

STATUS: Full-time

Organization description

The Partnership for Supply Chain Management (PFSCM) focuses on strengthening and managing secure, reliable, cost-effective, and sustainable global supply chains to enhance health and well-being in low- and middle-income countries by increasing access to quality and affordable health products. We assist governments, non-profit organizations, and humanitarian agencies in achieving their public health objectives through cost-saving procurement, efficient logistics, pharma-grade storage, last-mile delivery solutions, and real-time data tracking. PFSCM is dedicated to customer satisfaction and service excellence, which is reflected in our adherence to an ISO 9001:2015 certified Quality Management System and alignment with ISO 20400 for Sustainable Procurement, which underpins all our processes and services.

As an affiliate of JSI Research & Training Institute, Inc. (JSI), a leading international public health and education consultant company in the U.S., PFSCM operates from its project management headquarters in Washington D.C., and has an operational facility in Woerden, Netherlands. Additionally, we leverage the extensive network of 50 JSI offices around the world, allowing us to access their technical and operational expertise.

PFSCM's global team includes a diverse array of professionals from various countries who contribute to the effectiveness of our services. This diversity enriches our ability to connect with clients and collaborate internally. We believe our mission can be achieved by fostering a purpose- and results-driven culture. We strive to create an environment where our values of collaboration, learning, proactivity, problem-solving, and outcome orientation are reflected in our daily work.

Overall responsibilities

We are seeking a detail-oriented and proactive Supply Chain Project Specialist to coordinate complex Global Equipment Procurement & Deployment (Specialized Equipment). This contains Procurement non-catalog procurement projects involving the sourcing, shipping, delivery, installation, and commissioning of specialized equipment across multiple countries. This role plays a critical function in managing supplier performance, aligning internal and external stakeholders, and ensuring infrastructure readiness in collaboration with Ministries of Health and the Global Fund.

Specific responsibilities

Stakeholder & Supplier Relationship Management

• Act as the primary liaison between PFSCM, the Global Fund, Ministries of Health, in-country partners, and equipment suppliers.
• Coordinate suppliers responsible for delivery, installation, and commissioning, ensuring compliance with contractual, technical, safety, and quality requirements.
• Maintain structured stakeholder communication, proactively managing risks, dependencies, and expectations.
• Escalate issues and delays to the Procurement Projects Manager with clear mitigation recommendations

Site Readiness Monitoring & Stakeholder Coordination

• Monitor site readiness activities led by Ministries of Health and their contractors to ensure alignment with equipment specifications and installation timelines.
• Review progress of civil works, utilities, access, safety, and environmental readiness required for installation and commissioning.
• Participate in joint site assessments, identify gaps or risks, and support corrective actions.
• Ensure (in collaboration with responsible stakeholders) required permits, approvals, and safety standards are in place prior to delivery in countries.

Cross-Functional Supply Chain Collaboration

• Collaborate with Client Services and Logistics Specialists assigned by country to ensure effective, agile, and responsive procurement and delivery.
• Work closely with Product Technical and Sourcing & Supplier Contracts Units to ensure procurement strategies meet project requirements.
• Maintain clear lines of communication across internal teams to drive performance and issue resolution.

Procurement Execution & RFX Management

• Support and/or lead RFX activities for project-specific catalog and non-catalog procurement Collaborate closely with Sourcing, Product Technical, Logistics, and Client Services teams to Monitoring, Reporting & Portfolio Management
• Ensure all procurement and delivery activities comply with PFSCM policies, SOPs, and Quality Management System requirements.

Monitoring, Reporting & Project Governance

• Provide regular project status updates covering milestones, risks, and deliverables to internal and external stakeholders.
• Coordinate and lead regular project meetings; prepare agendas, document decisions, and track action items.
• Maintain clear and auditable project documentation, issue logs, and communication records. Represent PFSCM in cross-functional coordination meetings and stakeholder alignment forums

Knowledge Sharing & Compliance

• Support onboarding and knowledge transfer for project team members.
• Promote consistent application of project management practices across PFSCM units.
• Ensure adherence to donor, contractual, and organizational compliance requirements.

Qualifications
Professional and Technical Knowledge

• A Bachelor's degree in Supply Chain Management or a relevant field (e.g., Logistics, Engineering, International Development).
• Project Management Certification (e.g., PMP, PRINCE2, or equivalent) is a plus.
• Strong understanding of equipment procurement, international logistics, site work activities, installation, and commissioning, especially in low-resource or developing country contexts.
• Proven ability to manage multi-country supply chain projects with multiple stakeholder groups, including government, donors, and suppliers.
• Familiarity with donor-funded procurement environments and quality management systems

Experience Requirements:

• Minimum 10 years of experience in supply chain or project coordination roles with a strong focus on equipment deployment, including procurement, international logistics, site preparation, installation, and commissioning.
• Direct involvement in donor-funded projects over the past decade, with a majority delivered in low-resource settings, preferably for global health or infrastructure programs.
• Demonstrated experience managing complex cross-border logistics and technical deployments across multiple countries.
• Deep knowledge of customs regulations, international freight forwarding processes, and the ability to navigate government liaison protocols with cultural and political sensitivity.
• Experience aligning stakeholders across donor, supplier, and government entities, ensuring projects meet compliance and delivery standards.

Interpersonal skills/Communication

• Strong coordination and supplier management capabilities.
• Stakeholder engagement and cross-cultural communication skills.
• Technical understanding of site infrastructure and installation processes.
• Problem-solving and risk management abilities.
• Experience working across multi-disciplinary and international teams.
• Fluency in English is required, other languages (French, Spanish, Portuguese) are a plus.

Continuous improvement/Innovative

• Experience with continuous improvement initiatives and change management activities.
• Affinity for identifying and championing new ideas and process improvements.

Disclaimer:

PFSCM is committed to providing equal employment opportunities for all qualified applicants and employees and to fostering a workplace free from discrimination. We believe in upholding the values of individual merit, hard work, and excellence, and we actively oppose any practices that promote illegal preferences or actions in hiring, contracting, or other employment decisions or practices. We strive to create an environment where every individual is treated with dignity and respect, and we are dedicated to promoting a culture that recognizes and rewards individual initiative and achievements.

If you are an individual with a disability or a disabled veteran and unable to apply online for an available position, you may submit your request for reasonable accommodation by calling Human Resources