Project Coordinator, Business Support

BeOne continues to grow at a rapid pace with challenging and exciting opportunities for experienced professionals. When considering candidates, we look for scientific and business professionals who are highly motivated, collaborative, and most importantly, share our passionate interest in fighting cancer.The Project Coordinator Business Support will support the Assoc. Director Project Management and be responsible for all office related requirements as well as the project coordination in the interface to finance, procurement, fleet and all general administrative requirements of the German Team.Essential Functions of the job:Fleet Management:Overall:Establish and manage processes for effective fleet management to ensure efficiency and cost transparencyServe as the interface between employees and car rental/leasing companies as well as Fleet Management EuropeEmployee Support:Coordinate all employee requirements, inquiries, and contracts related to company vehicles.Manage vehicle delivery coordination and processing of damage assessments.Oversee the invoicing process and review invoices related to the fleet.Knowledge of Car Policy:Develop a deep understanding of the company's vehicle policies and make sure this is reflected in new orders.Coordinate all changes and updates regarding the car policy in collaboration with Fleet Management Europe and HROnboarding New Employees:Coordinate the onboarding of new employees entitled to a company car, including bridging the probationary period and delivery time with "AboCar/Langzeitmiete" from Ayvens.Additional Responsibilities:Keep track of automotive developments and ensure compliance with regulatory requirements related to fleet operationsDevelop and implement strategies to reduce overall fleet operating costs together with Fleet Management Europe.Monitor vehicle usage and performance to ensure the fleet is operated efficiently and sustainably.Prepare reports and analyses on fleet status and present findings to management.Act as central interface between employees, car rental and leasing companies, and Fleet Management EuropeFinancial & Procurement Support Coordinate vendor onboardings in SAP AribaCoordinate the creation and editing of PRs / POs in SAP AribaCoordinate Invoices, tracking invoices, processing remindersOffice ManagementEnsuring that IT equipment is in good working orderCoordination of technology (meeting rooms, workstations)Ordering IT equipmentCreating and tracking IT ticketsProcessing, coordination of office processesMail processing: digital, hard copy, filing, parcels (hard copy filing and dispatch of parcels in future via 1000 satellites)Ordering office supplies and other requirements for employeesAccess (building, underground parking garage): Management of access cards (over 1000 satellites in future) and the Envoy appBooking meeting roomsHotel booking for employees (for office visits)Onboarding of new startersCoordinate the whole onboarding process of new starters (inkl. technical equipment and mobile phones, business cards, name tags etc.)Coordinate the onboarding training days with the specific departmentsCoordinate all requests from new startersQualifications:> 5 years of relevant work experience, esp with regards to fleet managementHighly self-motivated and proactive with ability to work both with light touch supervision and as part of a team environment, hands on mentality.Strong leadership and time, task, and resource management skillsExceptional interpersonal and communication skillsSolid planning, project management and analytical skillsHigh social competence, customer orientation and capacity for teamworkAbility to work swiftly and efficiently in a fast-paced environment and keep a level head while maintaining grace under pressure.Excellent organizational skills and attention to detailHigh proficiency in Microsoft Office applications, incl. Outlook, Excel, Word, and use of databasesProficient written and oral German and English skillsHighly motivated, solution oriented and a positive attitudeSuccess-, service-, and commercial-oriented thinking and working.Making things happen, has the right level of problem solving & implementation skills.Computer Skills:   PC, including MS Office SuiteOther Qualifications:  Travel:  10-15%Global CompetenciesWhen we exhibit our values of Patients First, Driving Excellence, Bold Ingenuity, and Collaborative Spirit, through our twelve global competencies below, we help get more affordable medicines to more patients around the world.Fosters TeamworkProvides and Solicits Honest and Actionable FeedbackSelf-AwarenessActs InclusivelyDemonstrates InitiativeEntrepreneurial MindsetContinuous LearningEmbraces ChangeResults-OrientedAnalytical Thinking/Data AnalysisFinancial ExcellenceCommunicates with ClarityWe are proud to be an equal opportunity employer. BeOne does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.