Personal Assistant to President/Managing Director EMEA

Vor 6 Tagen

Köln, Nordrhein-Westfalen, Deutschland BIRKENSTOCK Vollzeit 60.000 € - 120.000 € pro Jahr

BIRKENSTOCK is a global brand which embraces all consumers regardless of geography, gender, age and income. The company is deeply footed on a family tradition of shoemaking that can be traced back to 1774. With around 7100 employees worldwide, BIRKENSTOCK is the largest employer in the German footwear industry. To ensure our quality standards, we produce over 95% of our products in Germany and source more than 90% of our materials and components from Europe. The BIRKENSTOCK Group is headquartered in Linz am Rhein and maintains several locations in Germany, as well as sales offices in Europe, North America, the Middle East and Asia.

Your Responsibilities

  • Provide high-level support to the President/Managing Director EMEA – assist with strategic and organizational projects
  • Facilitate collaboration between the President/Managing Director EMEA, direct reports, and stakeholders across the EMEA region
  • Prepare and distribute internal communications
  • Manage calendar, appointments, meetings, and travel arrangements
  • Oversee travel budgets, credit card statements, and expense reports
  • Plan, coordinate, and document regular meetings, including tracking follow-ups and action items
  • Organize and manage offsites, strategy days, and company events – plan and coordinate logistics, agendas, and participant engagement
  • Maintain office organization, site responsibility, and coordination across EMEA locations
  • Manage company documents, contracts, and digital signatures (DocuSign)
  • Coordinate compliance training and manage distribution of internal recognition gifts
  • Support onboarding of new direct reports and facilitate smooth internal processes

Your Experience And Competencies

  • Minimum of 3 years' experience as a Personal/ Executive Assistant or in a comparable role
  • Strong organizational, multitasking, and project management skills
  • Discreet, trustworthy, and resilient under pressure
  • Proactive, solution-oriented, and able to work independently
  • Excellent communication skills in English and German (oral and written)
  • Experience in event planning and coordination of meetings/offsites
  • Advanced MS Office skills (Outlook, PowerPoint, Excel); SAP knowledge a plus
  • Flexible and comfortable working in a dynamic, fast-paced environment
  • Willing to travel as required

We Offer
BIRKENSTOCK offers you all the advantages of a successful, fast growing, global company: dynamic work environment, considerable design freedom, authentic and open corporate culture and excellent development opportunities. Sounds exciting? It is. Our Talent Acquisition team is looking forward to receiving your online application

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