Project Management Officer

**We want you to grow with us**:
We are strengthening our team and looking for a **Project Management Officer (PMO)** to support and enhance our IT Project Portfolio Management activities. In this role, you’ll work alongside our Group IT Portfolio Manager to coordinate portfolio planning, improve project governance processes, and ensure consistent reporting and communication across a diverse range of IT initiatives. Your contribution will help us manage resources effectively, align projects with strategic goals, and support smooth execution across our international portfolio.

**What we can offer**:
This role gives you the opportunity to contribute to the coordination of strategic IT projects across Europe. As part of our international PMO team, you’ll play a key role in maintaining project governance, supporting resource planning and project staffing, improving reporting processes, and enabling smooth project execution. At Intersnack IT, we offer a structured and supportive environment where you can further develop your expertise in portfolio and resource management and grow your career.
- As our PMO, you’ll play a key role in ensuring structured governance and the smooth coordination of our IT project portfolio. Your responsibilities will include supporting portfolio planning, resource and capacity management, process optimisation, and portfolio-wide reporting. These activities enable informed decision-making and help ensure strong alignment with stakeholders across departments and regions.
- Support the strategic and rolling planning of the IT project portfolio, including capacity, budget, and scope planning, with regular monthly updates and cross-functional coordination
- Maintain and update the central project portfolio list, ensuring alignment with strategic objectives and accurate tracking of KPIs, milestones, risks, and issues
- Support project resource management, including tracking internal and external staffing needs and monitoring contract compliance for external service providers
- Assist with project initiation, including the preparation of project proposals and coordination of approval workflows
- Drive continuous improvement of project and governance processes across Group IT
- Guide project managers in following established project processes and reporting standards
- Organise and maintain project documentation and reporting repositories to ensure consistency and accessibility
- Collect and review monthly project reports, ensuring data accuracy and consistency across the portfolio
- Prepare clear, actionable summaries and dashboards for the monthly portfolio review board
- Capture and document key outcomes and decisions from meetings and review boards
- Coordinate communication around major IT initiatives, ensuring alignment with broader IT communication strategies
- Facilitate alignment and collaboration across departments to support effective portfolio execution
- Act as a primary contact for the operational aspects of the IT project portfolio

**What we expect of you**:

- Practical experience supporting IT project planning, reporting, and resource coordination, preferably within a PMO or central project organisation
- Experience using project and portfolio management tools (e.g. Microsoft Project, Smartsheet, Planisware, or Wrike) to support multi-project planning, tracking, and reporting#
- Preferred certification in Project Management (e.g. PMP) or Portfolio Management (e.g. PfMP)
- Proven ability to manage timelines, organise project documentation, and support process adherence
- Familiarity with portfolio governance practices, including KPI tracking, milestone monitoring, risk and issue management, and documentation control within structured approval workflows
- Ability to prepare clear reports, dashboards, and meeting documentation to support cross-functional alignment and senior stakeholder communication
- Strong coordination skills with the ability to communicate clearly and effectively with diverse stakeholders
- Ability to work effectively in a complex collaborative, matrix environment with virtual teams in a multi-cultural / geographically diverse environment
- Strong problem-solving and troubleshooting skills, with the capacity for mature judgment in challenging situations
- A strong command of spoken and written English is a must, and knowledge of German is a plus

**Important**:
Please be aware that a valid work and residence permit is required for non-EU applicants for this position.

**About Intersnack IT**:
Intersnack IT KG is a member of the Pfeifer & Langen Industrie
- und Handels-KG’s group of companies and a sister company to Intersnack Group. Established from the international harmonization and centralization of Intersnack Group’s IT estate, we are responsible for all group-wide IT services for and within Intersnack Group. Our goal is to provide a common IT infrastructure, aligned IT services, and business solutions according to Intersnack’s requirements. Based on a