Senior Executive Assistant to CEO

Job Title: Senior Executive Assistant Business: CGME CEO Office Division: ICG C-Level: A-05 Location: Frankfurt Legal Entity: Citi Global Markets Europe AG - Germany (CGME) Role posted until: 14 April **Job Purpose**: Under limited direction, provide administrative support the CEO of Citigroup Global Markets Europe (CGME). Duties are complex and highly confidential in nature requiring a great use of discretion. The role will include a large amount of legal entity and board governance as well as regular contact and communication with high level management both within Citi and externally. **Job Background/Context**: Citigroup Global Markets Europe is Citi’s EU investment firm headquartered in Frankfurt, Germany. The role supports both the CEO and her office. **Key Responsibilities**: - Screen calls/incoming mail in German and English - be an effective gatekeeper ; take messages efficiently and accurately; receive visitors - Monitor and ensure implementation of company policy - Compose and prepare internal/external correspondence in addition to maintaining, answering and routing correspondence not requiring manager’s attention - Proactive maintenance and preparation of calendars and meetings - Collation and preparation of expense receipts and supporting documentation for processing - Coordinate travel arrangements, understanding executive’s travel preferences and needs, and using initiative in managing itinerary times and costings. Arrangement of visa’s where required. - Create and maintain correspondence and record files - Assist and fill in for other support staff - Assist with any other ad hoc reports and special projects as required - Assist in organising group morale events and franchise parties - Assist with Client events where required **Development Value**: - Opportunity to work in a complex and fast-paced banking environment - Insight into the day-to-day operations of Citi’s businesses across Europe - Opportunity to build up own network within the industry and across geographies **Knowledge/Experience**: - Proven experience of operating all office equipment, including telephone functions, and ability to train others in use of the same - Substantial experience of operating in a similar role in a professional services environment - Proven experience of adapting to changing circumstances, responding to varying business needs and priorities - Demonstrable experience of working effectively in a high-pressure and challenging environment **Skills**: - Strong interpersonal and organizational skills - Strong oral and written communication skills - Attention to detail - Ability to multi task effectively and efficiently - Ability to take unexpected eventualities in their stride, and to cope well under pressure - Excellent organisational skills, with strong background in managing multiple priorities - Full Written and verbal business proficiency in both English and German. **Qualifications**: - Five to seven years’ experience at senior level within a corporate environment - Professional secretarial qualifications advantageous, but not essential **Competencies** - Superior time management: ability to prioritise tasks and work to tight deadlines, at times under pressure - Flexibility of approach, together with a ‘can-do’ attitude, is key - Strong interpersonal skills, to create and maintain effective relationships with internal and external stakeholders - Characteristics: enthusiasm, “can do” attitude, self-confidence, resilience, drive, sound judgment, adaptability, creativity, initiative, reliability, risk awareness, team playing LI-PM3 - **Job Family Group**: Business Strategy, Management & Administration - **Job Family**: Administrative Support - **Time Type**: Full time - Citi is an equal opportunity and affirmative action employer. Qualified applicants will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. View the "**EEO is the Law**" poster. View the **EEO is the Law Supplement**. View the **EEO Policy Statement**. View the **Pay Transparency Posting