Assistant Corporate Secretary

Title: Assistant Corporate Secretary - Germany (Hybrid)

Business: Legal

Division: Global Functions

Officer Title: VP

C-Grade: C13

Location: Frankfurt

Legal Entity: Citi Global Markets Euorpe AG

**Job Purpose**:

- Supporting the Germany Company Secretary in providing Board and governance services to the Germany Legal Entities.
- Ensuring the integrity of the governance framework, being responsible for the efficient administration of a company.
- Central point of contact for Board governance related topics on a day-to-day basis.
- Working with the Germany Company Secretary and Legal Counsel to ensure compliance with statutory and regulatory requirements and communicating and implementing decisions of the Boards.
- Coordinate with Corporate Secretaries of other Citi Legal entities.
- Ensure close co-operation with key stakeholders.
- Coordinating / leading special projects as delegated by the Germany Company Secretary.

**Key Responsibilities**:
**Board Services - Germany**
- Assisting the Germany Corporate Secretary in providing robust governance and Board services to the Germany Legal Entities
- Coordinate, create meeting packs, attend and prepare robust meeting minutes for regular and extraordinary governance meetings:

- According to the German Stock Corporation Act (AktG): Management Board, Supervisory Board and Shareholders’ meetings.
- Meetings of following Citi entities utilized by the businesses in Germany: Citibank N.A. in New York, Filiale Frankfurt/Main and Citigroup Global Markets Finance Corporation & Co. beschränkt haftende KG.
- Circulating minutes for review and comment
- Follow up and track post Board meeting actions.
- Administrate circular votes.
- Assistance in setting and maintenance of the Board meeting dates and calendars (Board Planner).
- Regular communication of Board dates and deadlines.
- Updating agenda forward planner with inputs from relevant functions.
- Interaction with other stakeholders including presenters, other company secretarial teams in other jurisdictions.
- Administrate circular votes.

**Governance Services**:

- Organise and arrange Board training, tutorials and deep dive sessions.
- Assist with annual Board self-evaluation
- Assist with skill and suitability assessment
- Assist with induction Process of new Supervisory Board members
- Being vigilant on a robust escalation process.
- Arrange and compose the list of approvals in the legal database, follow-up on approvals and ensure the appropriate reporting according to WpHG and German Banking Act.
- Ensure decisions made are communicated to and implemented by the relevant company stakeholders.
- Ensure good information flows within the Board and its committees and between senior management.
- Coordination/ownership of compliance with legal and statutory requirements of regulatory authorities and Citi policies including implementation of changes and respective adaption to the business.
- Assistance with providing constitutional documents, directors information etc.
- Arranging for certification, notarising and apostille as required.
- Provision of copies of Board and committee minutes, Board packs, papers and any other information requested by regulators, external auditors and Internal Audit.
- Maintaining terms of reference, charters, by-laws and articles of association.
- Liaison with CEO and CAO office: Regular weekly update calls.

Retaining evidence for MCA and updating as required/requested.

**Job Purpose**:

- Supporting the Germany Company Secretary in providing Board and governance services to the Germany Legal Entities.
- Ensuring the integrity of the governance framework, being responsible for the efficient administration of a company.
- Central point of contact for Board governance related topics on a day-to-day basis.
- Working with the Germany Company Secretary and Legal Counsel to ensure compliance with statutory and regulatory requirements and communicating and implementing decisions of the Boards.
- Coordinate with Corporate Secretaries of other Citi Legal entities.
- Ensure close co-operation with key stakeholders.

Coordinating / leading special projects as delegated by the Germany Company Secretary.

**Key Responsibilities**:
**Board Services - Germany**
- Assisting the Germany Corporate Secretary in providing robust governance and Board services to the Germany Legal Entities
- Coordinate, create meeting packs, attend and prepare robust meeting minutes for regular and extraordinary governance meetings:

- According to the German Stock Corporation Act (AktG): Management Board, Supervisory Board and Shareholders’ meetings.
- Meetings of following Citi entities utilized by the businesses in Germany: Citibank N.A. in New York, Filiale Frankfurt/Main and Citigroup Global Markets Finance Corporation & Co. beschränkt haftende KG.
- Circulating minutes for review and comment
- Follow up and track post Board meeting actions.
- Administrate circular votes.
- Assistance in setting and mainte