Executive Administrative Partner

Vor 6 Tagen

Berlin, Deutschland Meta Vollzeit

**Executive Administrative Partner Responsibilities**:

- Manage complex calendars
- Communicate daily with internal and external customers, prospects, partners, and vendors while exhibiting the professionalism, courtesy and diplomacy
- Develop understanding of priorities, background and content of meetings and content
- Prepare briefs for internal and external meetings, liaising with colleagues where required to ensure timely and necessary inputs
- Work cross-functionally with a global admin team
- Maintain spreadsheets, contacts, distribution lists, etc
- Organize event logistics, e.g. team offsites
- Prepare and manage expense reports
- Ensure and maintain confidentiality of all appropriate communications and documentation
- Track, prioritize, and assign all incoming written and oral communications, as necessary, to appropriate person(s) for response
- Perform the supplier management function in collaboration with the business, e.g. prepare purchase orders and follow up on vendor inquiries
- Develop strong partnerships with Procurement Operations, Accounts Payable, and Legal teams
- Manage, coordinate, and support special projects as needed

**Minimum Qualifications**:

- 4 min. years of full-time administrative experience directly supporting 1 or more executive members (Senior Director Level or above) in international, fast-paced environment
- 4 min. years of experience coordinating travel logistics on behalf of 1 or more executives
- 4 min. years of direct calendar management and expense report management for 1 or more executives
- Communication skills in English as well as business fluency in German
- Computer skills and comprehension of Outlook and related office tools
- Ability to prioritize multiple assignments quickly
- Ability to multi-task and change direction quickly
- Focus on customer service

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