Payroll Specialist

**Payroll Specialist**

The payroll specialist is responsible for the payroll process and point of contact within the HR department and joint point of contact with all employees regarding payroll queries.

**Tasks**:
Processing Company Payroll
- Assist in the transition of Payroll to external payroll company
- Standardize Payroll Process across all entities for Processing, Accounting & payments
- Ensures accurate calculation of wages, tax withholdings and company deductions
- Main contact for outsourced payroll solution
- Collate and communicate Monthly Payroll data to the payroll service provider
- Reconcile Payroll Output from the provider for its accuracy by reviewing the Payroll results and Net Pays and advising the provider with any errors/inaccuracy and corrections
- Manage the Interface to and the SLAs with the outsourced Payroll provider
- Ensure delivery of Net Pay, 3rd party payments (such as social security, benefits contributions, Pension etc.) or Payroll funding as required for each of the locations
- Internal Absence Management - Tracking and delivery to the external provider
- Interact & Coordinate with Government agencies such as Social Insurance agencies, Financial Authorities, Labor agency or others as required for payroll related matters
- Responsible for archiving and keeping up to date payroll records and reconciliation reports after each Payroll run
- Perform Quarterly Accounts reconciliations & Year-end Activities
- Support all Payroll related Audits ( Wage TAX Audits, Internal Audits, Any other general audits)
- Ensuring compliance to National legislation, Internal Controls & Guidelines
- Support for Payroll Forecasting & budgeting

Provide Data to Finance Department
- Provide monthly payroll reports to the Finance department
- Provides statistical reports on vacation
- Prepare and Collate accruals for accounting & Controlling
- Responsible to review and transfer Payroll GL files to accounting and prepare the GL postings for all covered countries/entities

Ensure Accurate and Current Data
- Maintain accurate files and records to ensure access to up-to-date information figures and reports
- Prepare statistical reports on employee pay, commissions and bonuses; vacation, sick, disability and workers compensation leave; taxes, withholdings, etc.
- Complete statutory returns
- Conduct manual calculations when and if required
- Liaise with Regional HR and the Accounting Team for activities that impacts payroll
- Liaise with the Human Resource Managers and department managers to ensure that all payroll changes are accurate
- Ensures accurate calculation of wages, tax withholdings and company deductions

Client Management
- Act as a Single point contact for all payroll related queries for our employees
- Internal Point of contact for all Wage Tax, Social Security related queries from employees
- Generates and responds to inquiries regarding paychecks.
- Provide an information service to staff with payroll queries
- Attending to all ad-hoc payroll related requests & queries
- Providing data for senior management

**Required Skills**:
**Skills**:

- Prior Payroll Processing experience of Payrolls for at least 1 to 2 or more years & Good understanding of Payroll Process in general
- Professional Degree in Management/Accounting
- Experience with ERP Application
- Reconciling and Accounting experience Preferred
- Proficient and competent in Vendor management
- Attention to detail and analytical thought process
- Capability to work with minimum supervision and problem solving skills
- Excellent numerical skills gained during a number of years experience as a payroll clerk
- Well developed administration skills - data input, record keeping
- Accuracy and attention to detail with the ability to priorities tasks
- The ability to work under tight deadlines
- Effective communication skills & proficiency in English language
- Initiative, adaptability and flexibility
- Good communication skill

**_ Kofax, Inc. is an Equal Opportunity Employer, M/F/D/V_